Inventory & Lab Coordinator

Fine Emeralds Inc. is an established wholesale company in Midtown Manhattan, in business since 1985. We're a small, close team, and we're looking for a steady, organized Inventory & Lab Coordinator to take over an established desk and own it long term. Schedule: full-time in our office, Monday to Friday. Once you're trained, we're flexible about an occasional remote day when the office doesn't need you. What you'll do Laboratory coordination - Prepare items for independent testing laboratories with the right paperwork (lab memos), and send them out. - Track everything that's out at a lab: follow up on timing, answer the lab's questions, and resolve any issues. - Receive items back, check them in, and close out each lab memo. - Reconcile laboratory invoices and charges against our records, and work with our accounting team to settle them. Reports and records - Receive laboratory reports, record their details accurately in our inventory system, and file them digitally with consistent naming. - Label and store the original reports so any one of them can be found in seconds. Inventory transactions - Record jewelry assemblies and break-ups in our inventory system. - Prepare and track memos for outside contractors. - Help with periodic inventory counts and reconcile what's on the shelf with what's in the system. Office support - Help with shipments, returns and day-to-day administrative needs. What we're looking for - Precise and careful. You catch the number that's off by one, and you check your own work. - Organized follow-through: you keep track of what's out, what's due back, and who you're waiting on. - Clear, professional email and phone communication with outside partners. - Comfortable with invoices, numbers and reconciling records. - Experience in an operations, administrative, inventory or records role. - Comfortable with computers, spreadsheets and learning new software. - Looking for a stable, long-term position. What we offer - A steady, full-time role with a small, supportive team. - Flexibility for an occasional remote day once you're trained. - Full training on our systems and processes. - A pay review after 90 days. Pay: $50,000.00 - $58,000.00 per year Work Location: In person

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