Inventory & Fulfillment Coordinator

Position Overview The Inventory & Fulfillment Coordinator is responsible for maintaining accurate physical inventory and supporting day-to-day warehouse and client fulfillment operations. This is a hands-on position focused on receiving shipments, counting and organizing materials, maintaining accurate inventory records, preparing client orders, and keeping warehouse and fulfillment areas clean and organized. The ideal candidate is dependable, detail-oriented, comfortable performing physical warehouse work, and able to use spreadsheets and inventory management systems to keep records accurate and current. Key Responsibilities Physical Inventory Management Maintain accurate physical inventory for multiple clients, as well as company-owned exhibit assets and materials Count, label, organize, and store inventory in clearly identified warehouse locations Conduct routine cycle counts, spot checks, and physical inventories Compare physical inventory to system records and resolve discrepancies Maintain accurate item quantities, locations, descriptions, and condition records Keep warehouse storage and fulfillment areas clean, orderly, and easy to navigate Move and reorganize inventory as warehouse and project needs change Identify missing, damaged, or incorrectly stored items and communicate issues promptly Receiving and Returns Receive, unload, count, and verify incoming shipments Compare received items to packing lists, shipping documents, and expected quantities Inspect incoming and returned materials for damage, missing components, or condition changes Photograph, label, and document inventory as needed Accurately record received and returned items in spreadsheets or inventory management systems Return materials to the correct inventory and storage locations following inspection Client Fulfillment and Order Processing Pull, count, verify, and stage client materials according to project and order requirements Ensure fulfillment orders are complete, accurate, and ready by required shipping deadlines Pack and prepare items for shipment using appropriate materials and methods Maintain organized staging areas for multiple active client projects Coordinate with Warehouse, Logistics, Project Management, and Client Engagement teams Communicate shortages, damage, missing items, or other fulfillment issues before they affect a project Inventory Records and Documentation Maintain accurate inventory records using spreadsheets and inventory management systems Update quantities, storage locations, item descriptions, and condition information Create and maintain basic inventory reports, count sheets, and fulfillment documentation Review records regularly for accuracy and correct outdated or incomplete information Maintain shipping, receiving, and return documentation Provide inventory information and updates to internal teams as needed General Warehouse Support Assist with daily shipping, receiving, staging, packing, and warehouse activities Safely lift, move, and organize exhibit materials, containers, graphics, and related inventory Support warehouse organization and process-improvement projects Maintain a safe, clean, and efficient work environment Follow established inventory control, shipping, receiving, and safety procedures Assist with other hands-on warehouse responsibilities as business needs require Qualifications Required Experience in inventory management, warehouse operations, fulfillment, shipping and receiving, or a related hands-on role Strong attention to detail and a commitment to maintaining accurate inventory counts Comfortable performing physical warehouse work throughout the day Ability to lift up to 50 pounds and safely move, organize, and stage materials Strong organizational and time-management skills Experience using spreadsheets, including Microsoft Excel or Google Sheets General computer proficiency and the ability to learn inventory management systems Ability to follow established processes and maintain accurate docu…

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