Inventory Control Coordinator

Inventory Control Coordinator Department: Finance / Accounting Reports To: Controller Classification: Hourly, Non-Union Schedule: Flexible; includes evening and/or weekend coverage based on business needs Location: Utica, NY Position Summary The Inventory Control Coordinator is responsible for independently managing an assigned portion of the company's inventory control activities, ensuring timely and accurate recording of inventory transactions, movements, adjustments, and related operational data. This position is a member of the Finance / Accounting team and works in coordination with the Inventory Control Specialist, Production, Shipping & Receiving, Warehousing, and other departments to maintain the integrity of inventory records across the company's manufacturing and storage locations. The position is designed to provide dedicated ownership of assigned inventory control responsibilities, including coverage outside standard business hours. The Coordinator will be accountable for completing assigned transactions, identifying and resolving discrepancies, and ensuring inventory information is accurately maintained in the company's systems. In addition to daily responsibilities, the Coordinator will play an active role in the company's ERP implementation, including system testing, data validation, process development, and the transition from manual inventory tracking to more automated processes. Essential Duties and Responsibilities 1. Inventory Transaction Processing and Control Independently manage assigned inventory transactions and activities, ensuring accurate and timely completion. Record and validate inventory movements, including production receipts, material consumption, finished goods transfers, shipping transactions, and movements between internal and external warehouse locations, as assigned. Review supporting documentation, including production reports, transfer records, shipment records, inventory counts, and other transaction records. Verify item numbers, quantities, units of measure, lot codes, locations, and transaction dates for accuracy. Identify and investigate missing, incomplete, duplicate, or inaccurate transactions and coordinate timely resolution. Monitor outstanding or unprocessed transactions to ensure inventory records remain current and complete. Prepare and process inventory adjustments consistent with established procedures and required approvals. Maintain documentation supporting inventory transactions, corrections, and adjustments. Ensure appropriate inventory activity is recorded accurately and on time, including during evening and weekend operating periods. 2. Inventory Accuracy and Reconciliation Support Perform and support cycle counts, inventory verification, and physical inventory activities. Compare physical inventory, supporting operational records, and system balances to identify discrepancies. Research inventory variances and work with appropriate departments to identify root causes and corrective actions. Investigate differences involving production reporting, material usage, inventory transfers, shipments, and warehouse records. Assist with month end inventory close activities, reporting, and transaction reconciliation. Identify recurring errors or process gaps and recommend improvements to strengthen inventory accuracy. Maintain appropriate segregation of duties, including obtaining required approvals for inventory adjustments and corrections. 3. Cross-Functional Coordination and Ownership Serve as the primary Finance / Inventory Control contact for assigned activities, transactions, locations, or operating periods. Work directly with Production, Shipping & Receiving, Warehousing, Procurement, and Finance to ensure accurate inventory reporting. Follow up proactively on missing information, inaccurate transactions, and outstanding issues. Escalate significant discrepancies, unresolved issues, and potential control concerns to the Controller. Coordinate with the Inventory Control Sp…

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