Inventory Control Assistant

Inventory Control Assistant Company: Mia Secret Department: Production / Inventory Control Location: City of Industry, California Schedule: Mon – Fri 8:30AM – 5:00PM About the Position Mia Secret, a leading company in the professional nail beauty industry, is seeking a detail-oriented, organized, and dependable Inventory Control Assistant to support our Production Department. The ideal candidate is proactive, analytical, and comfortable working in a fast-paced environment. This position plays an important role in maintaining accurate inventory records, monitoring stock availability, coordinating purchasing activities, and assisting management with inventory-related reports and operational tasks. We are looking for someone who demonstrates strong follow-through, takes initiative, and can work both independently and collaboratively with different departments. Key Responsibilities Inventory Management & Control Assist in monitoring inventory levels to ensure sufficient raw materials, packaging components, and supplies are available to support production. Maintain accurate inventory records through timely data entry and updates in the company's inventory management system. Conduct physical inventory counts and assist with periodic inventory audits and reconciliations. Identify, investigate, and report inventory discrepancies to management. Monitor stock availability and help identify potential shortages or replenishment needs. Assist in prioritizing inventory requirements based on production needs and operational demands. Purchasing & Production Coordination Track purchase orders and follow up with supervisors, purchasing personnel, and other team members regarding order status and expected deliveries. Coordinate with Production, Purchasing, and Warehouse teams to support inventory availability and operational efficiency. Maintain organized purchasing and inventory documentation. Communicate inventory shortages, discrepancies, and potential delays to the appropriate personnel. Reporting & Administrative Support Generate and analyze inventory reports using the company's management system and Microsoft Excel. Compile and organize inventory data into spreadsheets and reports for management review. Assist with basic accounting-related tasks, including reviewing quantities, purchase order records, and supporting documentation. Perform general administrative duties, including filing, scanning, document management, and recordkeeping. Assist management with special projects and additional responsibilities as assigned. Required Qualifications Bilingual in English and Spanish (required) , with strong verbal and written communication skills. Proficiency in Microsoft Windows, specifically Microsoft Excel and Outlook. Strong attention to detail, accuracy, and problem-solving abilities. Excellent organizational, time-management, and follow-up skills. Ability to prioritize multiple tasks and meet deadlines in a fast-paced environment. Ability to work independently, take initiative, and follow through on assigned responsibilities. Strong communication and teamwork skills, with the ability to collaborate across departments. Basic understanding of accounting principles and numerical accuracy. Preferred Qualifications Previous experience in inventory control, purchasing, production support, or a related administrative position. Current or completed coursework in Accounting, Business Administration, Supply Chain Management, or a related field. Experience handling purchase orders, inventory reconciliation, and stock monitoring. Intermediate Excel skills, including formulas, sorting, filtering, and basic data analysis. Familiarity with inventory management software or ERP systems. Experience working in a manufacturing, distribution, or warehouse environment. Ideal Candidate The successful candidate is someone who: Takes ownership of assigned tasks and follows through without constant supervision. Pays close attention to details and understa…

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