Inventory and Receiving Specialist

Looking for a great place to work that also gives back to our community? Seeking work life balance and five weeks of PTO to start? We are looking for a positive, caring and talented person to join our team. You must be dependable and skilled with computers/ERP systems. Inventory and Receiving experience is required. You must include a cover letter to be considered for this role! Apply today. Job Title : Inventory & Receiving Specialist Department : Warehouse Reports To : Director of Warehouse Operations and Compliance Supervisory Responsibilities : None Back Up : Director of Warehouse Operations and Compliance/Food Strategy Manager/Warehouse Manager Purpose Summary : The Inventory and Receiving Specialist supports Second Harvest Food Bank’s operational and facility-related functions, including receiving and inventory management. This role is responsible for inventory control and for receiving all incoming loads, entering all receiving information into CERES, our ERP system, to ensure accurate, efficient, and mission-driven food distribution. Top Five: · Receive all loads of donated, retail recovery, and purchased food, and enter the information accurately into CERES, our ERP system. · Responsible for inventory control to ensure proper and accurate agency ordering, including counts and timely adjustments. · Collaborate with Impact Team staff to monitor Agency Express and determine product availability for agencies. · Analyze and audit inventory in accordance with SOP for designated product type, flag slow-moving items for planning, and apply FIFO/FEFO methods to maintain freshness. · Coordinate daily shipping and receiving needs while monitoring inventory quality and compliance. Role Responsibilities : · Work in CERES and follow SOPs for receiving, distributing, transferring, storing, and packing/sorting inventory. · Responsible for effective control of inventory and efficient food distribution. · Prepare required monthly, quarterly, and annual reports for donors, USDA, FANO, and leadership. · Receive all loads of donated food or retail recovery food; record weight, determine storage location/program use, and enter into CERES. · Receive all loads of purchased food; record weight, determine storage location/program use, and enter into CERES. · Maintain inventory control for accurate agency ordering, including counts and timely adjustments. · Work with Impact Team staff to monitor Agency Express and determine product availability for partners/agencies. · Analyze inventory regularly and plan for slow-moving inventory using FIFO/FEFO methods. · Perform regular schedule inventory spot checks. · Responsible for conducting cycle counts and inventory audits, reconciling variances, and entering timely adjustments in CERES to ensure inventory accuracy. · Run end-of-month inventory reports for compliance (blue receipts, adjustments, retail, etc.). · Coordinate daily shipping and receiving needs while monitoring inventory quality. · Coordinate and maintain calendars for inbound deliveries (donations, purchased food, USDA, etc.). · Perform other duties as assigned. Required Qualifications : · Commitment to understanding and supporting SHFB’s mission; compassion for hunger issues and dedication to serving neighbors. · Average written and oral communication skills. · Familiarity with inventory management concepts. · Experience in transportation and logistics. · Positive attitude, customer focus, and relationship orientation. · Ability to lift up to 40 lbs. repeatedly. · Ability to work productively for a minimum of 3 hours at a time, either in warehouse or at computer. · Self-organizing and detail-oriented. · Ability to work in dry warehouse environments without temperature control. · Ability to work in refrigerated or frozen food …

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