Inventory and Asset Specialist

Overview Agency Summary The mission of the Marion County Community Corrections Agency is to improve the lives of people in our community. Our role is to provide community supervision, as an alternative to incarceration, using evidence-based practices and comprehensive case management. Job Summary The Inventory and Asset Specialist is responsible for managing and maintaining all physical assets owned by the agency. This includes, but is not limited to, radios, protective gear, vehicles, office supplies, technology, essential assets at Duvall Residential Center (DRC), and related equipment essential to agency operations. The incumbent is responsible for creating, maintaining, and updating a comprehensive inventory system housed on the agency SharePoint site. This position ensures that all agency assets are accurately tracked, assigned, safeguarded, and replaced as needed. The Specialist works closely with the Grants Specialist, Program Manager, Accounting and Finance Specialist, the Supervisor of Accounting, Finance, & Administration, the Manager of Administration, and Finance, and the Chief Financial Officer or designee to communicate inventory needs, identify concerns, and support informed purchasing decisions. The incumbent operates within established policies, procedures, and statutory guidelines, exercising sound judgment when evaluating operational requirements and asset-related risks. Errors in judgment could cause irreparable consequences and lost work hours to the agency. The incumbent has the freedom to use judgment while assisting in asset allocation and maintenance. Incumbent will provide input to the Supervisor of Administration and Finance or designee in agency-wide decision making and will provide coverage or assistance in the absence of members of their team. Equal Employment Opportunity The City of Indianapolis Marion County is an equal opportunity employer . All applicants will be considered for employment without attention to race, color, religion, sex, sexual orientation, gender identity, national origin, veteran, or disability status. We value diversity in perspectives and experiences among colleagues and the residents of this city of whom we serve. Position Responsibilities Develop, maintain, and oversee the agency’s asset inventory within SharePoint. Track the assignment, return, condition, and lifecycle of assets including radios, vehicles, protective equipment, and technology. Conduct scheduled and unscheduled audits to ensure accuracy and compliance with agency standards. Communicate inventory shortages, damage, or replacement needs to the Accounting & Finance Specialist, Supervisor of Accounting, Finance, & Administration, Manager of Administration and Finance, and/or Chief Financial Officer or designee. Coordinate the distribution and collection of equipment for new hires, separations, and internal transfers. Monitor asset use to ensure safety, accountability, and adherence to agency policy. Collaborate with administrative and operational staff to determine asset needs for program delivery and agency functions. Prepare and maintain documentation, statistical reports, and summaries related to inventory. Support procurement processes by providing data driven recommendations for asset purchases. Maintain confidentiality and integrity in handling sensitive information. Perform ongoing quality assurance related to asset tracking and documentation. Assist with policy improvements, workflows, and procedures related to asset control. Provide user support and training on asset check out procedures and SharePoint inventory tools. Maintain effective communication and working relationships with supervisors, managers, vendors, and partner agencies. Ensure compliance with legal, safety, and organizational standards. This list of duties and responsibilities is not intended to be all-inclusive and may be expanded to include other duties or responsibilities that management may deem necessary from time to time Qu…

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