International Shipping & Export Documentation Specialist

International Shipping & Export Documentation Specialist Astro Chemical Co., Inc. | Ballston Lake, NY Full-Time | Monday–Friday, 8:00 a.m.–4:30 p.m. Salary: $60,000–$72,000, depending on experience, plus bonuses About the Position Reporting to our Traffic Manager, this position is responsible for processing domestic and international shipments, preparing export documentation, and coordinating with carriers and freight forwarders. Our shipments include both regulated hazardous materials and non-regulated chemical products. The ideal candidate has strong international shipping and export documentation experience, with a working knowledge of U.S. export regulations. Hazardous materials shipping experience is highly desirable, although training and certification can be provided. Key Responsibilities Prepare and process domestic and international shipments via air, ocean, ground freight, and small-parcel carriers. Coordinate with freight forwarders and carriers to arrange transportation, provide shipment details, resolve documentation issues, and ensure timely pickup. Prepare hazardous materials shipping documentation using established product classifications, including UN numbers, proper shipping names, hazard classes, and packing groups, in accordance with DOT 49 CFR, IATA, and IMDG requirements. Prepare accurate shipping and export documentation, including commercial invoices, packing lists, bills of lading, shipper's letters of instruction (SLIs), and other required documents. Apply established product classifications, including Schedule B/HTS codes, ECCNs, and country-of-origin information, in accordance with U.S. Export Administration Regulations (EAR). Prepare and submit filings through the Automated Export System (AES), including consolidation of commodity classifications, quantities, and shipment values. Review shipment information from packaging personnel, including product descriptions, quantities, weights, dimensions, and packaging configurations. Maintain accurate shipping records and work closely with the Traffic Manager and packaging team to ensure compliant, accurate, and timely shipment processing. Qualifications Required Demonstrated experience in international shipping, generating export documentation, and freight forwarding. Working knowledge of U.S. export procedures and Export Administration Regulations (EAR). Experience preparing international shipping documents and coordinating with freight forwarders or international carriers. Familiarity with export commodity classifications, including Schedule B/HTS codes and their application to shipping documentation. Strong organizational skills, attention to detail, and ability to manage multiple shipments and deadlines. Proficiency with business software, electronic documentation systems, and Microsoft Office. Preferred 5–10 years of relevant international shipping or export logistics experience. Hands-on experience with AES/EEI filings, export classifications, and shipment valuation. Experience shipping hazardous materials or dangerous goods, including flammable, corrosive, and other regulated chemical products. Training or certification in IATA Dangerous Goods Regulations, IMDG Code, or DOT 49 CFR hazardous materials requirements. Experience with international small-parcel shipping (UPS/FedEx), palletized freight, and freight forwarders. Familiarity with ERP systems, preferably Sage 100. Schedule Monday to Friday, 8:00 AM – 4:30 PM (single shift) Lunch 12:00 PM - 1:00 PM Full-time, on-site, in person Benefits 100% employer-paid individual healthcare $1,000 annual reimbursement for out-of-pocket medical expenses 401(k) with 5% employer contribution Paid time off plus 11 paid holidays Note : Starting compensation will be based on experience! Why Join Astro Chemical? Join a growing, established manufacturer where you'll work alongside an experienced Traffic Manager, develop specialized expertise in international chemical logistics, and be…

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