Internal Operations Manager – Accounting, Payroll & Vendor Management

About the Role ProEthic Building Services is seeking an experienced Internal Operations Manager to take ownership of our day-to-day accounting and internal administrative operations. This is a hands-on role responsible for Accounts Receivable, Accounts Payable, QuickBooks Online, payroll, bank and credit card reconciliations, vendor and subcontractor management, HR administration, and office operations . We are looking for someone who is highly organized, accurate, proactive, and comfortable taking full ownership of deadlines and responsibilities. A bachelor’s degree, hands-on QuickBooks Online experience, and vendor management experience are required for this position. Key Responsibilities Manage day-to-day Accounts Receivable and Accounts Payable Maintain accurate accounting records in QuickBooks Online (QBO) Perform bank and credit card reconciliations Process and manage payroll Assist with month-end close and financial reporting Manage vendor and subcontractor invoices, payments, and records Oversee vendor and subcontractor onboarding and compliance documentation Track contracts, insurance certificates, and required vendor documentation Support employee onboarding, offboarding, benefits, and HR administration Maintain accurate employee and company records Oversee recurring office and administrative responsibilities Identify discrepancies, resolve issues, and proactively communicate concerns Ensure deadlines and recurring responsibilities are completed accurately and on time Required Qualifications Bachelor’s degree – REQUIRED 3+ years of hands-on QuickBooks Online experience – REQUIRED 3+ years of Accounts Receivable and Accounts Payable experience Experience personally processing and managing payroll Experience performing bank and credit card reconciliations Vendor management experience – REQUIRED Experience reviewing invoices and managing vendor payments Strong understanding of accounting and financial recordkeeping Excellent attention to detail and organizational skills Ability to independently manage multiple deadlines and priorities Strong follow-through, accountability, and communication skills Experience with subcontractor management, HR administration, employee benefits, and service-based businesses is strongly preferred. Compensation: $68,000–$75,000 annually, based on experience. We are seeking a long-term team member who takes pride in accuracy, organization, and getting things done. If you have strong accounting experience and enjoy keeping a business's internal operations organized and running smoothly, we encourage you to apply. Pay: $68,000.00 - $75,000.00 per year Benefits: 401(k) Dental insurance Health insurance Health savings account Paid time off Profit sharing Vision insurance Work Location: In person

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