Intermediate Procurement Specialist; Supply Specialist
ZohorecruitIntermediate Procurement Specialist (Supply Specialist)
We're recruiting for an Intermediate Procurement Specialist (Supply Specialist) tosupport materiel and inventory management for a large public sectororganization. This role monitors usage of materiel, provides recommendations ondistribution, disposal, and repair forecasts, and supports broader procurement and supply chain activities across m
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ultiple sites and stakeholders.
What You'll Do
• Assist in developing procurement plans and prepare themfor approval
• Follow up with vendors to expedite deliveries
• Liaise and respond to inquiries from clients, units,and various internal and external stakeholders
• Provide mentoring and knowledge transfer to new employees in supply management and procurement
• Perform logistics and supply management support,including storage transfer orders, monitoring inventory levels, and approvingthe release of stocked items
• Manage procurement and records documentation using standard formats and the organization's document/records management systems
• Perform material management activities, including inventory management and ordering/movement of material in accordance with established supply administration procedures
• Prepare supply requisition documents and purchaserequisition lists for review and approval
• Plan and support the movement and distribution ofmateriel between depots and sites
• Monitor usage of materiel and adjust disposition ofmateriel; review demands for controlled material and process related purchase orders
• Establish incoming shipment records to enable timelyreceipt at depots or designated locations
• Review and, upon approval, action priority demands from customers across the organization
• Process stock movements between sites and depots
• Verify stock establishment levels prior to releasingstock, to monitor and control stock movement
• Review and consult on cataloguing data to establish,verify, and modify material data to reflect changes in models or supply management practices
• Respond to inquiries about material, material movement,supply status, and order status
• Monitor supply activities and report on maintenance,repair, overhaul, and equipment management matters
• Support the annual review of repair data and provide recommendations on distribution, disposal, and repair forecasts
• Monthly Status Report (submitted within 5 business daysof month-end) summarizing significant activities, status of action/decisionitems and outstanding activities, any problems encountered, recommendations,and days/hours charged
• Supply and procurement documentation and records generated in the course of the work, provided in hard copy and Microsoft Word(or approved alternative) soft copy as required
Requirements
Required Qualifications
• Minimum 24 months of combined experience within thelast 48 months in the procurement of goods and/or services for a government orpublic sector organization
• Minimum 24 months of combined experience within thelast 48 months using an Enterprise Resource Planning/Management system (e.g.,SAP or similar) to analyze and recommend distribution or replenishment of inventory levels
• Minimum 48 months of combined experience within thelast 96 months providing logistical supply support to multiple clients/customers, including maintaining electronic and physical stock/inventory records and preparing usage reports, movement history, and material audits
• Minimum 48 months of combined experience within thelast 180 months in at least four of the following: stock transfers, materialrequirement planning, inventory management, supply chain management, inventoryreporting, stock level maintenance, or monitoring stock movement trends
• Bilingual: fluent in English and French (spoken and written), able to communicate without assistance and with minimal errors
• Eligible to obtain and maintain a government security clearance; may require Controlled Goods Program registration
• Location:
on-site in Ottawa, ON, core hours