Instrumentation Administrator

Duties and Responsibilities Review and interpret Piping and Instrumentation Diagrams (P&IDs), Line Lists, equipment lists, and other project documentation to assist with the development and maintenance of instrument lists and datasheets. Assist with the preparation, formatting, and completion of instrumentation datasheets using information provided by Engineers and Instrumentation personnel. Maintain and update instrument registers, equipment lists, and other project-related documentation as required. Retrieve, organize, and distribute relevant drawings, specifications, datasheets, and supporting documentation to Instrumentation personnel, Engineers, Designers, and Drafters. Assist with tracking document revisions and ensuring the most current project information is available to the appropriate personnel. Identify missing or incomplete information within documentation and coordinate with the appropriate team members to obtain clarification or updates. Assist with obtaining quotations, preparing purchasing packages and coordinating procurement documentation. Ensure instrumentation documentation is properly organized, accurately completed, and maintained in accordance with project requirements. Prerequisites High School Diploma or equivalent. Post Secondary education in Office Administration, Business Administration, Engineering Technology, Document Control or related field will be considered an asset. Microsoft Excel training or demonstrated working knowledge of spreadsheets is required. Previous experience working within the oil and gas, engineering, construction, or fabrication industry is considered an asset. Previous administrative, project coordination, document control, or procurement support experience is beneficial. Familiarity with technical drawings, P&IDs, Line Lists, and engineering documentation is considered an asset. Experience with Enterprise Resource Planning (ERP) systems is beneficial. Working knowledge of Microsoft Office applications, particularly Microsoft Excel, Word, and Outlook. Familiarity with AutoCAD Drawing Viewer or similar drawing-viewing software is beneficial. Experience with Bluebeam for reviewing, navigating, and managing PDF drawings and documentation is beneficial. Basic proficiency with unit conversion tools and the ability to work with various engineering measurement units. Ability to navigate electronic document management systems and maintain organized project files. Strong data entry skills with an emphasis on accuracy and attention to detail. Required Skills and Abilities Attention to Detail: Demonstrates a high level of accuracy when reviewing, entering, formatting, and maintaining project documentation. Organization & Time Management: Effectively prioritizes multiple assignments and manages competing deadlines in a project-driven environment. Communication: Communicates professionally and effectively with internal departments and project stakeholders. Teamwork & Collaboration: Works cooperatively with technical and non-technical personnel to support departmental and project objectives. Learning & Development: Demonstrates initiative and a willingness to develop knowledge of instrumentation equipment, engineering documentation, and industry practices. Problem Solving: Recognizes discrepancies, identifies missing information, and follows up with appropriate personnel to resolve administrative and documentation issues. Adaptability: Able to adjust priorities and respond to changing project requirements in a fast-paced engineering environment. Accountability: Takes ownership of assigned responsibilities and ensures work is completed accurately and within established timelines. Relationships Internal Work collaboratively with Instrumentation personnel, Engineers, Designers, Drafters, Procurement, and other cross-functional departments. Provide timely administrative and documentation support to internal stakeholders. Communicate effectively to clarify project requirements, obtain missing i…

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