Infrastructure - Transportation Office Coordinator

Summary of functions: The position will be directly supervised by the Transportation Director and will provide administrative support for Kalispel Tribal Transportation Office. The Transportation Office Coordinator will be an important part of the team and will be responsible for performing the following duties among others: Essential Duties and Responsibilities: Development and implementation of transportation process, protocols, and documents that meet the compliance regulations associated with funding from FHWA, BIA, DOT and any other potential funding resources; Works with the Transportation Director to review and update all policies and procedures within the Roads program to ensure that they are aligned with Tribal, State, and Federal regulations Monitors and researches any potential state or federal regulation changes, that may directly impact Kalispel Tribal Transportation Programs and assists the Transportation Director in making programmatic changes to accommodate these changes in regulations. Receives, coordinates, and schedules all incoming project requests. This includes duties related to scope of work development, project budget and coding set up, supply and material ordering, scheduling, and contract management. Ensures that all bid documents, contracts, award letters, invoicing, and other related transportation procurement activities meet Tribal State, and Federal requirements. Utilize the computer, specifically Microsoft Word, Excel, Power Point and Transportation Data Software to produce letters, reports, and spreadsheets. Maintain departmental files for projects, contracts and grants. Assist with fiscal accounting, including tracking department funds from multiple funding sources, both tribal and non-tribal. Generates monthly data reports and reviews to ensure accurate reporting and works with the Transportation Director and the Heavy Equipment Supervisor to reconcile any potential issues Ensures that all preventative Maintenance records are accurately recorded, filed and match the billing recorded on the budget summaries Ensures control/protection of departmental assets including vehicles and equipment to ensure compliance with Internal, BIA, and FHWA policies and procedures. Assists the Transportation Director is staying aware and up to date on new trends and developments in the fields related to the operation and compliance of the Tribe’s transportation infrastructure; incorporates new developments as appropriate Coordinates planning and development activities with other tribal officials and departments. Assists the Transportation Director and Equipment Supervisor for all tribal roads maintenance or new construction projects and ensures the following meets the BIA/FHWA standards: bid package development and advertising, contract awarding, contract development and implementation, right of way, environmental assessments, project inspection, contractor payments, certified payrolls, and all other reporting requirements. Assists in the transportation planning and infrastructure development on Tribal Properties for government or commercial purposes as assigned. Effective time management – ability to prioritize and organize own work, coordinate projects, meet deadlines, and follow-up on assigned tasks Additional duties as assigned. Must possess a good understanding of the needs and vision of the Kalispel Tribe and be able to tactfully handle culturally sensitive issues. Must have strong writing skills including the ability to draft clear and concise applications, reports, policies, procedures, project scopes of work and similar documents. Demonstrated experience in preparing, awarding and administering consultant, development, and construction contracts and projects. Knowledge and familiarity of GIS mapping software Assist with scheduling for meetings, travel arrangements and similar tasks. Order supplies and materials as needed for all the facilities, do OnBase receipts for facilities Provides a wide variety of …

View the full posting and apply