Indirect Buyer
HOTTINGER BRÜEL & KJÆRJoin Us at HBK - Precision, Performance, Progress
At Hottinger Brüel & Kjær (HBK), we develop and deliver highly specialized solutions that empower innovation across industries. Our values-Own it, Aim high, Be true-guide everything we do. We are currently seeking a proactive Indirect Buyer to support our global Procurement function from our Porto office.
Job Summary:
As an Indirect Buyer, you w
...
ill manage indirect procurement activities across CapEx and OpEx categories, support manufacturing sites, and collaborate with global indirect commodity team and key stakeholders to ensure supplier excellence, cost-efficiency, compliance, sustainability and supply chain resilience.
Key Responsibilities:
• Procure-to-Pay Execution: Evaluate, approve, and convert purchase requisitions into purchase orders in compliance with internal policies and processes.
• Supplier Negotiations: Lead negotiations with suppliers to secure optimal pricing, terms, and service levels. Support global commodity managers in developing long-term strategic partnerships.
• Catalog Management: Maintain and optimize supplier catalogues in SAP S4/HANA and ARIBA, ensuring accurate pricing, availability, and compliance with preferred supplier lists. Drive catalogue adoption across business units and support catalogue-based purchasing to streamline operations.
• Supplier Onboarding:
• Coordinate onboarding of new suppliers, ensuring all documentation, compliance checks, and system registrations are completed.
• Collaborate with legal, finance, and quality teams to validate supplier credentials and risk profiles.
• Ensure suppliers are trained on HBK's procurement platforms and processes.
• Monitor onboarding timelines and resolve bottlenecks to ensure timely activation.
• Site Reporting & Support: Act as a procurement liaison for manufacturing sites, providing regular updates on supplier performance, cost-saving initiatives, and contract compliance. Ensure local needs are reflected in global procurement strategies.
• Spend Analysis & Optimization: Analyze spend data to identify consolidation opportunities, reduce tail spend, and leverage volume discounts. Support the creation of sourcing strategies based on spend visibility.
• Contract Administration: Assist in drafting, reviewing, and managing supplier contracts, ensuring alignment with HBK's compliance and risk mitigation standards.
• Stakeholder Engagement: Build strong relationships with internal stakeholders to align procurement strategies with business needs and drive cross-functional collaboration.
• Performance Reporting: Develop and maintain dashboards and reports to track procurement KPIs, supplier performance, and savings initiatives.
• Process Improvement: Continuously evaluate procurement processes to identify inefficiencies and implement improvements that enhance value and reduce risk.
Key Performance Indicators (KPIs)
• Cost Savings Achieved (vs. baseline or budget)
• Catalogue Utilization Rate (ARIBA/S4 adoption across sites)
• Supplier On-Time Delivery Rate
• Contract Compliance Rate
• Purchase Order Cycle Time
• Stakeholder Satisfaction Score
• Spend Under Management
• Procurement Process Efficiency Metrics
• Catalogue Accuracy and Update Frequency
• Supplier Response Time to RFQs and Issues
• Supplier Onboarding Cycle Time
• Supplier Compliance Rate (documentation, certifications)
Required Qualifications:
• Associate's Degree in Business, Supply Chain Management, or a related field.
• 2-3 years of experience in indirect procurement or purchasing.
• Strong negotiation and stakeholder management skills.
• Analytical mindset with attention to detail.
• Experience with ERP systems; SAP S4/HANA and ARIBA knowledge
• Familiarity with supplier onboarding, consolidation, and cost optimization strategies.
• Fluent in English (written and spoken); additional languages are a plus.
• Self-driven, adaptable, and comfortable in a collaborative, fast-paced environment.
Preferred Qualifications:
• Bachelor's Deg