Import/Export Administrator

Job Title: Import/Export Administrator Location: Ivyland, Pennsylvania, USA Employment Type: Full-Time About Us Ingersoll Rand thrives on a culture of innovation and ownership, committed to improving the lives of our employees, customers, and communities. With more than 80 leading brands, we provide mission-critical flow creation and industrial solutions that perform in the most demanding environments. Our success is built on empowering employees to think and act like owners while delivering exceptional customer experiences. For more information, visit www.irco.com. Job Overview The Import/Export Administrator is responsible for supporting international trade and logistics activities while ensuring compliance with applicable import and export regulations. This role serves as a key liaison between customers, freight forwarders, suppliers, shipping teams, and internal departments to facilitate the timely and compliant movement of goods worldwide. The ideal candidate is highly organized, detail-oriented, customer-focused, and capable of managing multiple priorities in a fast-paced manufacturing environment. Responsibilities Coordinate import and export logistics activities with customers, freight forwarders, shipping teams, and customer service representatives. Review, approve, and release international sales orders while ensuring transaction accuracy and regulatory compliance. Prioritize customer orders and shipments to meet business and customer requirements. Support investigations and resolution of customer disputes related to shipping, documentation, and logistics activities. Classify products and materials using Harmonized Tariff Schedule (HTS) codes and maintain classification records. Maintain import/export compliance records and supporting documentation. Prepare, process, and manage AES and EEI filings in accordance with government regulations. Create and maintain import/export documentation, including commercial invoices, shipping papers, certificates, and related records. Support the development and maintenance of standard operating procedures related to international trade compliance. Audit and monitor transactions with vendors, suppliers, customers, and logistics providers to ensure accuracy and compliance. Coordinate with internal departments to ensure shipments are completed accurately and on schedule. Stay current with import/export regulations, trade compliance requirements, and customer-specific requirements. Conduct or support compliance-related training and awareness initiatives. Perform quality checks in accordance with established procedures and ISO standards. Maintain a clean, organized work environment and support continuous improvement initiatives, including 5S methodologies. Adhere to all company safety, environmental, and quality policies and procedures. Requirements: Bachelor’s degree in International Business, Foreign Trade, Business Administration, Supply Chain Management, or a related field preferred. 5+ years of experience in import/export administration, logistics, trade compliance, or a related field. Strong knowledge of import/export classification, HTS codes, country of origin requirements, free trade agreements, and international trade regulations. Working knowledge of U.S. Customs regulations, including Title 19 CFR. Understanding of applicable import/export laws and regulations administered by government agencies. Experience preparing and managing import/export documentation and regulatory filings. Strong verbal and written communication skills with the ability to collaborate effectively across departments and with external partners. Excellent organizational skills with the ability to prioritize multiple projects and deadlines. Strong attention to detail and data accuracy. Proficiency with Microsoft Office applications, including Outlook, Word, and Excel. Experience working with ERP systems such as JD Edwards is preferred. Customer-focused mindset with the ability to adapt to changing busines…

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