HR Specialist/office admin Bilingual in Mandar Preferred

Company: Fang LLC / Fang LA LLC Job Title: Human Resources Specialist / Office Administrator Department: Human Resources & Administration Employment Type: Full-Time Reports To: General Manager Location: To Be Determined Position Summary We are seeking a highly organized, detail-oriented, and proactive HR Specialist / Office Administrator to support daily human resources functions and office operations in a fast-paced warehouse, logistics, and e-commerce environment. This position combines human resources responsibilities, including recruitment, employee onboarding, payroll coordination, attendance tracking, and employee relations, with general office administration, vendor coordination, purchasing, and operational support. The ideal candidate should be capable of working independently, managing multiple priorities, and communicating effectively with employees, management, staffing agencies, and external vendors. Key Responsibilities1. Human Resources & Recruitment Manage recruitment activities, including job postings, resume screening, interview scheduling, and candidate follow-up. Coordinate with staffing agencies to fulfill warehouse staffing requirements and maintain adequate workforce coverage. Monitor employee attendance and coordinate replacements for absences or staffing shortages. Prepare offer letters, employment agreements, and onboarding documentation. Conduct new-hire orientation and coordinate completion of required employment forms. Maintain accurate and confidential employee personnel records. Assist management with employee performance evaluations, disciplinary documentation, and termination procedures. Respond to employee questions regarding company policies, attendance, payroll, and benefits. 2. Payroll & Timekeeping Collect, review, and verify employee timesheets and attendance records. Prepare and submit payroll information to management or the payroll provider. Track employee overtime, PTO, sick leave, and attendance. Identify and resolve timekeeping discrepancies. Review staffing agency invoices against approved timesheets and actual hours worked. Maintain accurate payroll and labor cost records. 3. HR Compliance & Employee Benefits Support compliance with federal, state, and local employment laws. Maintain required employment documentation, including Forms I-9 and W-4. Coordinate workers' compensation claims and workplace injury documentation. Assist with employee leave requests, accommodations, and return-to-work procedures. Coordinate employee health insurance enrollment and benefits administration. Support updates to employee handbooks, HR policies, and workplace procedures. Maintain confidential employee records in accordance with applicable regulations. 4. Office Administration Oversee daily office administrative activities and ensure efficient office operations. Manage office supplies, equipment, and inventory. Coordinate office purchasing, vendor sourcing, and procurement. Communicate with vendors, contractors, and service providers regarding pricing, scheduling, and service requirements. Maintain organized records of invoices, purchase orders, contracts, and business documents. Answer phone calls, manage emails, and handle general office correspondence. Coordinate office equipment maintenance, repairs, and service appointments. Assist management with reports, document preparation, and administrative projects. 5. Warehouse & Operational Support Assist with daily order printing, shipping documentation, and order tracking when needed. Coordinate with warehouse supervisors regarding staffing requirements and daily operational needs. Support communication with shipping carriers, staffing agencies, and third-party logistics providers. Assist with tracking operational expenses, vendor invoices, and purchasing requests. Help maintain accurate operational records and administrative procedures. Provide general support to warehouse management during peak operational periods. 6. Reporting & Process Improveme…

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