HR Operations & Leave Coordinator

Rumpke is a family-owned and operated company that ranks as one of the largest firms in the waste and recycling industry. Our mission is simple: to deliver exceptional waste and recycling solutions to our customers and communities through a commitment to safety, service, the environment and the growth of our people.

When you join Rumpke, you’ll be part of a team providing essential services to millions of residents, businesses, and neighborhoods. You will enjoy competitive pay and comprehensive benefits, including health, dental, vision, matching 401(k), life insurance, paid vacation, and more.

This is your opportunity to make a difference for you and your family. Come join our team!

The HR Operations & Leave Coordinator is responsible for assisting with employee leave and workplace accommodations, supporting benefits operations, and providing high-quality employee service while ensuring compliance with company policies and applicable federal, state, and local regulations. This role serves as a key operational partner to HR, Payroll, and Benefits teams by managing HR system transactions, documentation, audits, employee communications, and reporting within UKG and related systems.

The position requires strong attention to detail, sound judgment when handling sensitive employee information, and the ability to manage multiple priorities in a fast-paced, high-volume environment.

Responsibilities of Position:

• Leave Administration & Accommodations
  • Support with administering employee leave programs, including FMLA, ADA accommodations, military leave, workers’ compensation coordination, and applicable state or local leave programs
  • Communicate with employees and managers regarding leave eligibility, documentation requirements, timelines, and return-to-work processes
  • Maintain accurate leave records and ensure timely system updates in UKG, payroll and related platforms
  • Assist with employee timesheet support and issue resolution, ensuring accuracy and timely corrections

• HR Operations & System Administration (UKG)
  • Maintain bonus file with employee job changes for bonus eligible positions
  • Support subcontractor management and record maintenance within UKG
  • Provide terminated employees with instructions and support for accessing UKG for pay statements, tax forms, and historical employment records
  • Audit document uploads – ensure proper naming and placement

• Compliance, Audits & Documentation
  • Support retroactive tax review and response processes, including collection, verification, and management of documentation required for potential tax credits or adjustments
  • Assist with Social Security number audits and data validation efforts, coordinating corrections with Payroll and HR as needed

• Benefits Administration Support
  • Serve as backup to the Benefits team, supporting daily benefits administration activities as needed
  • Assist the Benefits team in preparing and coordinating employee meetings, open enrollment support, and educational sessions related to benefit programs and incentive plans
  • Ensure timely distribution of required employee notices and benefit-related communications

• General Responsibilities
  • Maintain strict confidentiality of employee information and sensitive company data
  • Continuously identify opportunities to improve HR processes, documentation, and system efficiency
  • Perform other duties as assigned to support the overall Human Resources function

Supervisory Responsibility:

• This position will not manage employees

Skills & Abilities Needed for Position:

• High attention to detail and accuracy with data entry and documentation
• Ability to manage multiple priorities and deadlines in a high-volume environment
• Excellent written and verbal communication skills with a strong customer-service orientation
• Proficient in Microsoft Office (Excel, Word, Outlook) and HRIS platforms
• Ability to handle sensitive and confidential information with discretion and professionalism

Experience & Knowledge Needed for Position:

• Working knowledge of FMLA, ADA, and general employment regulations related to leave and accommodations
• Strong understanding of HR operations, benefits processes, and payroll system workflows

Physical Requirements in a Regular Workday:

• Occasionally lifting/carrying/pushing/pulling a max of 10 lbs
• Rarely lifting/carrying/pushing/pulling a max of 20 lbs
• Occasionally stooping/kneeling/crouching/crawling
• Rarely climbing and/or balancing
• Frequently sitting/standing/walking

Additional Working Conditions/Aspects:

• Ability to work overtime, weekends, and/or holidays
• Legally eligible to work in the United States
• Valid driver’s license (if applicable)
• Must successfully complete pre-employment testing
• Must be able to read and speak the English language

This job description is intended to describe the general nature, complexity, and level of work to be performed by employees assigned to this position and is not to be construed as an exhaustive list of responsibilities, duties, and/or skills required. It does not prescribe or restrict the work that may be assigned. Furthermore, this does not establish an employment contract and is subject to change at the discretion of the company.

Rumpke Waste and Recycling is committed to equality in all aspects of employment. It is Rumpke’s policy to provide equal opportunities to all employees and potential employees without regard to race, color, religion, gender, sexual orientation, gender identity, national origin, age, protected veteran status, or disability status.