HR & Office Administrator - Onsite Position

Company Overview Paladin Envirotech is a full-service electronics and materials management company operating across the United States and internationally. We provide secure, high-quality IT asset disposition and recycling services while maintaining top-tier industry certifications, including Responsible Recycling (R2) and RIOS:2016. Our mission is to deliver safe, reliable, and environmentally responsible solutions to clients across a wide range of industries. As we continue to grow, we are seeking talented individuals who share our commitment to operational excellence, sustainability, safety, and customer service. Position Summary We are seeking an organized, dependable, and personable HR and Office Administrator to provide onsite HR and administrative support at the facility while also supporting the Human Resources department with day-to-day HR operations across the company. This role will serve as a local HR resource for employees and managers, assist with company-wide HR initiatives and processes, and help ensure smooth and efficient office operations. The ideal candidate is highly organized, maintains confidentiality, communicates professionally, and is comfortable balancing HR responsibilities with general administrative duties in a fast-paced environment. Onsite Requirement: This position is required to work onsite Monday through Friday. Hybrid and remote work options are not available for this role. Key Responsibilities - Human Resources Support Assist with the onboarding process for new employees, including preparing new hire paperwork and orientation materials. Maintain accurate and confidential employee personnel files and HR records. Assist with entering and updating employee information in HR, payroll, and benefits systems. Handle employee status changes, including new hires, transfers, pay changes, and terminations. Facilitate background checks, drug screenings, and other pre-employment requirements. Maintain required federal and state employment postings. Review employee timecards for accuracy, including hours worked, time off, and other payroll-related information, and provide backup support for payroll processing. Tracking employee attendance, PTO, leave documentation, and other HR records. Prepare HR correspondence, forms, disciplinary documentation, and other employee-related paperwork as directed. Manage recruiting activities, including posting open positions, reviewing applications, coordinating interviews, communicating with candidates, and preparing employment offer letters and related new hire documentation. Coordinate with staffing agencies regarding candidates, working interviews, onboarding requirements, and employee status updates. Coordinate employee training activities and maintain accurate and up-to-date training records. Respond to routine employee questions and coordinate more complex matters with the HR Team. Knowledge of HR compliance requirements, including FLSA, FMLA, ADA, EEO, I-9/E-Verify, and applicable state employment laws. Familiarity with workers' compensation, workplace injury reporting, and return-to-work processes. Partner with Operations and Compliance to support workplace safety initiatives, OSHA compliance, incident reporting, workers' compensation, safety training, and corrective actions related to workplace safety. Create, maintain, and update the company's organizational chart to reflect current reporting structures and staffing changes. Maintain strict confidentiality regarding employee, payroll, benefits, and company information. Key Responsibilities - Office Administration Serve as a professional and welcoming point of contact for employees, visitors, vendors, and candidates. Answer and route incoming phone calls and respond to general inquiries. Receive, sort, and distribute incoming mail and deliveries, and prepare outgoing mail, packages, and shipping labels as needed. Order and maintain office supplies and monitor inventory levels. Perform general administrative duti…

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