Hotel Procurement and Receiving Coordinator

Hotel Procurement and Receiving Coordinator – Hotel ZaZa Museum District Location: Museum District Reports To: Executive Chef Experience Required: Prior purchasing, receiving, inventory control, accounting, hospitality, or procurement experience preferred. Markets: Houston About Hotel ZaZa Hotel ZaZa is a collection of luxury boutique hotels recognized for delivering exceptional guest experiences through distinctive accommodations, personalized service, and attention to detail. At Hotel ZaZa Museum District, our associates are passionate about creating memorable moments and exceeding guest expectations in every interaction. We are seeking a highly organized, detail-oriented, and service-focused Purchasing Clerk to join our Finance and Operations team. This individual will be responsible for supporting the procurement, receiving, and inventory control functions of the hotel while ensuring accurate documentation, proper product handling, and compliance with company standards. Position Overview The Procurement & Receiving Coordinator serves as a critical link in Hotel ZaZa's culinary and beverage supply chain, ensuring the accurate receipt, verification, storage, and distribution of food, beverage, and operational goods. This role safeguards inventory integrity and financial accountability through rigorous purchasing, receiving, and documentation standards, while partnering closely with culinary, beverage, and finance teams to support operational excellence. Serving as the property's Birchstreet Subject Matter Expert and system administrator, the Hotel Procurement & Receiving Coordinator also manages vendor relationships, supports pricing negotiations, and ensures GPO compliance. This role offers a clear path for growth, with the opportunity to expand into broader purchasing and operations support across the ZaZa enterprise. Key Responsibilities Procurement & Receiving Receive, inspect, and verify all incoming deliveries against purchase orders and invoices for quantity, quality, and pricing accuracy. Confirm all purchase orders are properly authorized, signed, and assigned to approved vendors prior to receipt of merchandise. Accurately record receiving and inventory transactions within the designated inventory management system, maintaining data integrity in real time. Support price comparison and pricing negotiation efforts with vendors to drive cost efficiency and value. Ensure ongoing compliance with and active participation in Group Purchasing Organization (GPO) programs. Communicate proactively and professionally with vendors regarding delivery schedules, discrepancies, and damaged goods, driving timely resolution. Vendor & Systems Management Manage new and existing vendor relationships, serving as a primary point of contact for purchasing-related matters. Serve as the property's Birchstreet Subject Matter Expert and system administrator following training, supporting fellow associates and leaders with system use, troubleshooting, and best practices. Complete month-end statement review and reconciliation, identifying and resolving discrepancies in a timely manner. Inventory Stewardship Store and rotate products in accordance with food safety standards, including proper dating, labeling, and First In, First Out (FIFO) practices. Issue food, beverage, and operational supplies to departments while maintaining precise, up-to-date inventory records. Maintain daily invoice logs and perpetual beverage inventory records with a high degree of accuracy. Partner with department leaders to execute monthly, quarterly, and annual physical inventory counts. Complete ownership of food inventory sheets and spaces keeping items in Sheet to Shelf organizational arrangements. Administer and record LPP (Last Purchase Price) for accurate and detailed values of goods. Maintain an organized, clean, and safe receiving area, storage rooms, coolers, freezers and workspaces with proper labeling and organization Guest & Business Support Receive, …

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