Head Logistics Coordinator - Homeplace

Description: POSITION SUMMARY The Head Logistics Coordinator (HLC) reports to the Logistics Manager and plays a key role in supporting the overall management of logistics systems at Voyageur Outward Bound School. The HLC assists the Logistics Manager with all aspects of year round operations of the logistics building and systems. A key function of this position is ensuring a clean, well-stocked, and effective food room at the Ely basecamp. They also assist the Ely Logistics Manager with the issuing, repair, and management of all course-related equipment. ESSENTIAL DUTIES AND RESPONSIBILITIES Logistics Support Course Support - Ensure all courses are effectively supported with appropriate gear and food. Food Systems - Manage the Homeplace basecamp’s annual food budget ($52,000), including ordering, inventorying, and maintaining a well-stocked and efficient food room and pantry on a daily and annual basis. Dietary Accommodations - Coordinate with VOBS Admissions staff to accommodate special diets/food allergies on course. Assist instructors with allergy and dietary alternatives when needed. Cross-Base Collaboration - support the TCC Logistics Manager in planning for and managing their food and gear as needed. School Store Management - Oversee inventory and organization of the School store. Annual Planning - In coordination with the Ely Logistics Manager, determine yearly program logistical and gear needs and support systems. Gear Management - Manage, supply, clean, and issue all equipment and supplies for courses. Equipment Repairs - Perform all on-site equipment repairs, including industrial sewing, canoe and kayak repair, tents, stoves, zippers, etc. Train interns and support staff in repairs. Basecamp Support Seasonal Gear Flips - Lead spring and fall gear transitions, preparing basecamp for summer and winter programming. Actively participate in all-school functions, events, and daily chores. Coordinate and collaborate with other team members and School departments to support instructional staff and students. Support program as needed, including driving, possible course work (if qualified), help on site and with basecamp chores, and other duties. Other duties as assigned. Supervision & Training Work with and mentor Summer Logistics Coordinator(s), coordinating work schedules and providing training and time management help. Work with Interns and room/board work trade staff to ensure that projects are accomplished in a safe fashion that allows for helpers to use their skills and learn on the job. Safety Management Participate as needed to support the basecamp’s on-call field response system. This could include driving, paddling or hiking to evacuate an injured student from the wilderness, answering the emergency field line, and preparing food and gear for evacuation teams. Adhere to local operating procedures, safety policies and emergency procedures as outlined in the field staff manual, the employee handbook and in our community guidelines. Requirements: KNOWLEDGE & ABILITIES Equipment repair and maintenance Strong technical abilities in two of the following categories: Sewing, boat repair, stove repair, zipper repair, winter ski repair/ski maintenance (edges and bases). Wilingness to learn how to repair all of the above as needed. Flexibility & Adaptability : Respond effectively to changing circumstances, new information and shifting priorities. Innovation & Problem Solving - Develops creative solutions using limited resources, identifies opportunities for improvement. Accountability - holds self and others accountable for measurable, high-quality, timely and cost effective results. Proactivity - Anticipates needs and takes initiative to address challenges and opportunities. Administrative Proficienc y –Familiar with Microsoft Office and Google Workspace for administrative tasks (including spreadsheets/word processing). SKILLS Communication —The ability to clearly convey ideas, facts, and information i…

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