G26/27 CLERICAL ASST (260) (TRANSPORTATION)

Human Resources announces an opening for a 1.0 FTE Clerical Assistant with the Transportation Department. This is a full-time, 260 day position. ESSENTIAL FUNCTIONS OF THE CLASS (May not include all duties performed; not all incumbents perform all essential functions delineated.) Orders supplies, processes requisitions and work orders; verifies receipt/ delivery; maintains databases. Utilizes a variety of word processing, spread sheet, data base, graphics and presentation software to prepare correspondence and memoranda, financial and presentation materials; updates, revises, and produces from rough draft reports and correspondence; obtains appropriate signatures on correspondence and forwards to appropriate personnel; enters, edits and updates data files and enrollment records; accesses data files to view information and to print out hard copy reports. Compiles data for reports; gathers and interprets information from appropriate source; composes routine correspondence; may prepare information and presentation packets for use by a supervisor or coordinator. Creates/ maintains employee files; schedules interviews for applicants, completes personnel action reports, processes a variety of personnel forms and documents such as employment, re-employment, resignation, termination, salary adjustment, leave, reassignment, promotion and demotion; processes time-and attendance and payroll documents. In the planetarium, schedules student sessions, assists in collection and distributes related instructional materials; maintains weekend and after-hours teacher time/attendance records and operating accounts. Assists in student registration, eligibility, review and preparation of documents and intake process for specialized instructional program/s, conducts intake orientation for parents and students; at times and as assigned, serves as Spanish translator. Performs initial application/ registration tasks for participation in the extended day program, serving as billing clerk receptionist, processing payroll documents. At a media processing center, performs a variety of ordering, receiving, expediting, processing, cataloging, and distribution tasks ( supplies, materials, books, multi-media materials etc. ), utilizing both manual and technology related procedures. Receives and responds to requests for films, multi-media materials, completing related booking delivery, retrieval and inspection activities; maintains files relating to activity. Maintains time and attendance records; process leave requests, maintain leave records, and verify leave data with payroll, and prepare payroll reports. Schedules building/facility utilization (staff, students, public), notifying all personnel involved as required. Reviews requests for service, actions, presentations, materials from school-based and non-school-based staff and assists in tabulating and prioritizing said requests; prepares informational packets for workshops or other purposes. Serves as receptionist in a central office department; responds to in-person or phone inquiries; distributes departmental documents; makes appointments or directs visitors to appropriate office or staff member Processes bus route information, field trip requests, risk-management data, dispatching tasks re-school bus transportation, and may serve as Substitute Bus Driver. CLERICAL ASSISTANT With experience, schedules own activities according to established procedure; schedules appointments for appropriate staff members with parents.; assists in maintenance of supervisor/s or other administrator’s schedule, appointments, meetings, etc.; maintains office-wide events calendar. Receives and responds to phone inquiries; provides written and/or oral translations as required by assignment. May act as, or for, the Administrative Assistant and/or Administrative Specialist when needed. Performs related work as required or assigned. REQUIRED KNOWLEDGE, SKILLS, AND ABILITIES Some knowledge of business office procedures, practi…

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