Full Charge Bookkeeper

Full-Charge Bookkeeper / Accounting Specialist Mega Logistic, Inc. | City of Industry, CA Pay: $25–$28 per hour, depending on experience and qualifications Job Type: Full-Time | On-Site Schedule: Monday–Friday Website: www.megalogisticinc.com About Us Mega Logistic, Inc. is an established third-party logistics (3PL) and warehousing company seeking an experienced, detail-oriented Full-Charge Bookkeeper / Accounting Specialist to join our accounting team. We are looking for a dependable, proactive individual with strong bookkeeping skills, customer billing experience, and the ability to investigate discrepancies, solve problems, and manage multiple priorities accurately and efficiently. The ideal candidate will work closely with our Accounting Manager and other departments to maintain accurate financial records, ensure timely customer invoicing, and support improvements to our accounting systems and procedures. Key Responsibilities Customer Billing and Accounts Receivable Prepare, verify, and process customer invoices accurately and on time. Manage customer-specific billing requirements, including storage, inbound/outbound handling, labeling, and other warehouse-related service charges. Review billing records, supporting documentation, rates, and adjustments to ensure accuracy. Investigate and resolve billing discrepancies in coordination with warehouse operations and customer service. Monitor outstanding invoices and customer balances, follow up on overdue payments, and escalate unresolved issues. Maintain organized billing records and supporting documentation. General Accounting and Bookkeeping Manage daily accounts payable and accounts receivable activities. Process invoices, payments, and accounting transactions in QuickBooks. Reconcile bank accounts, credit cards, and customer/vendor accounts. Assist with check preparation, ACH payments, and payment tracking, subject to company approval procedures. Monitor cash balances, upcoming payments, and receivables, and communicate potential concerns to management. Assist with monthly financial statements, reconciliations, and month-end closing. Coordinate with external CPAs and auditors for year-end closing, tax filings, and audits. Provide payroll-related accounting support using ADP when needed. Accounting Systems and Process Improvement Learn and operate the company's existing accounting and customer billing systems. Work with warehouse management system (WMS) data to verify billing information and resolve discrepancies. Assist with transitioning and improving billing processes as the company implements its Lingxing WMS. Develop and maintain written procedures for recurring accounting and billing tasks. Participate in cross-training to ensure adequate backup coverage for essential accounting functions. Identify opportunities to improve accuracy, efficiency, and internal controls. Qualifications Required Minimum 3 years of relevant bookkeeping or accounting experience. Strong proficiency in QuickBooks. Strong Microsoft Excel skills, including formulas, lookups, and data reconciliation. Experience with customer invoicing, accounts receivable, accounts payable, and bank reconciliations. Ability to investigate discrepancies and resolve accounting problems independently. Strong organizational skills and attention to detail. Ability to prioritize multiple deadlines in a fast-paced environment. Strong written and verbal communication skills. Dependable, proactive, and able to follow through on assigned responsibilities. Ability and willingness to learn specialized accounting software and new systems. Preferred Experience in third-party logistics (3PL), warehousing, distribution, or a related industry. Experience with high-volume customer billing and customer-specific pricing structures. Familiarity with warehouse management systems (WMS), particularly Lingxing. Experience with ADP payroll systems. Mandarin Chinese proficiency for communication with Mandarin-speaking customer…

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