Freight Brokerage Accounting Specialist

We are assisting our client in the logistics and transportation industry based in the New York City metro area in the search for a Brokerage Operations & Finance Analyst. Our client specializes in refrigerated freight, produce distribution support, and time-sensitive shipping, and their brokerage moves more than 1,000 loads a month. This is a hands-on freight operations and accounting role, not a data analytics or FP&A role. You’ll spend your day on billing, carrier pay, AR/AP, and reconciliations, working from PODs, rate confirmations, and carrier invoices, not building models or dashboards. If you haven’t done accounting or bookkeeping work inside a freight brokerage, carrier, or 3PL, this isn’t the right fit. About We are a logistics and transportation company based in the New York City metro area. We specialize in refrigerated freight, produce distribution support, and time-sensitive shipping, and our brokerage moves more than 1,000 loads a month. The Role We're seeking an experienced Freight Brokerage Accounting Specialist to manage the day-to-day accounting and back-office operations of our growing brokerage, including customer billing, carrier payments, accounts receivable and payable, reconciliations, carrier compliance, and cargo claims support. This is a hands-on freight accounting position, not a corporate finance or data analytics role. The ideal candidate understands how freight moves from load tender through delivery, billing, carrier payment, and reconciliation. We're looking for someone who thrives in a fast-paced, high-volume environment, takes initiative, and independently follows through on outstanding issues. You should be technologically savvy, quick to learn new systems, and comfortable researching unfamiliar requirements, developing procedures, and keeping all relevant parties informed. This is not an entry-level position. At least 3 years of hands-on freight accounting or bookkeeping experience within a brokerage, carrier, or 3PL is required. Cargo claims experience is preferred but not required. What You’ll Do Accounting, Billing & Carrier Pay Run back-office accounting operations for 1,000+ loads per month. Collect and review PODs, BOLs, rate confirmations, lumper receipts, and carrier invoices for every load. Bill customers, process carrier pay (including quick pay and factored invoices), collect on receivables, and apply cash receipts. Audit carrier invoices against rate cons; resolve detention, layover, TONU, lumper, and other accessorial disputes. Chase down missing paperwork and past-due payments, and keep load and billing records clean and current. Cargo Claims Support Own cargo claims from first report through investigation, settlement, and recovery, including OS&D, shortages, damage, and temperature rejections on reefer and produce loads. Pull reefer downloads, photos, BOL exceptions, and inspection reports to build each claim file. Work with carriers, customers, and insurers to resolve claims and recover losses, and record claim deductions, chargebacks, and recoveries accurately in the books. Carrier Compliance Handle carrier setup: verify authority, insurance, and safety status, collect W-9s and payment details, and ensure compliance with FMCSA and company requirements. Maintain carrier records and track missing documents and expiring insurance. Work with carriers, dispatchers, factoring companies, and our brokers to resolve issues quickly. Process Improvement Use our TMS and other tools to cut down on manual paperwork and billing errors. Spot ways to speed up billing, carrier pay, and claims handling. Independently research unfamiliar issues, identify solutions, and develop clear, repeatable procedures for handling them. Stay informed of relevant transportation regulations and compliance requirements, escalating matters requiring management or professional review. What You Bring (Required) 3+ years of accounting or bookkeeping work inside a freight brokerage, carrier…

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