Freight Billing Reconciliation Specialist

Position Overview
RWV USA INC. is seeking a detail-oriented Freight Billing Reconciliation Specialist to support its transportation and financial operations. This role is responsible for reviewing freight invoices, comparing billed charges against shipment records and agreed-upon rates, identifying discrepancies, and coordinating corrections with carriers, vendors, and internal departments.
The
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ideal candidate is organized, comfortable working with invoices and logistics documentation, and able to resolve billing issues accurately while helping maintain reliable payment and recordkeeping processes.
Key Responsibilities
Freight Invoice Review
• Review incoming freight invoices for accuracy, completeness, and proper supporting documentation.
• Compare invoice charges against shipping records, purchase orders, rate confirmations, and agreed-upon pricing.
• Verify transportation costs, accessorial fees, fuel surcharges, and other applicable charges.
• Identify duplicate invoices, incorrect rates, missing information, and billing inconsistencies.
Billing Reconciliation & Discrepancy Resolution
• Research and resolve differences between invoiced amounts and recorded shipment costs.
• Communicate with freight carriers and vendors regarding billing questions and corrections.
• Request revised invoices, credits, or supporting documents when needed.
• Track unresolved discrepancies and follow up to ensure timely resolution.
Logistics & Documentation Coordination
• Match freight invoices with bills of lading, proof of delivery, shipment confirmations, and related records.
• Maintain organized digital files of invoices, payment records, and reconciliation reports.
• Coordinate with dispatch, operations, accounts payable, and other internal teams to verify shipment details.
• Update billing systems and spreadsheets with accurate reconciliation information.
Reporting & Process Support
• Prepare regular summaries of reconciled invoices, outstanding disputes, and cost adjustments.
• Monitor recurring billing issues and report unusual charge patterns.
• Assist with month-end freight expense reviews and account reconciliations.
• Recommend practical improvements to billing workflows and documentation procedures.
Qualifications
Required
• Previous experience in freight billing, invoice processing, accounts payable, logistics administration, or a related role.
• Strong attention to detail and accuracy when reviewing financial records.
• Comfortable using spreadsheets, email, and data-entry systems.
• Good written and verbal communication skills.
• Ability to organize multiple invoices and follow up on outstanding issues.
Preferred
• Experience working with freight carriers, transportation providers, or third-party logistics companies.
• Familiarity with bills of lading, proof of delivery, rate confirmations, and freight accessorial charges.
• Experience with accounting, transportation management, or enterprise resource planning software.
• Basic understanding of freight expense reconciliation and accounts payable procedures.
Core Competencies
• Invoice accuracy and financial recordkeeping
• Freight cost verification
• Discrepancy investigation and resolution
• Vendor and carrier communication
• Organization and time management
• Data entry and spreadsheet proficiency
• Problem-solving and follow-through
Pay: $25.57 - $30.80 per hour
Benefits:
• 401(k)
• Health insurance
• Paid time off
Work Location: Remote

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