Food Service Operations and Inventory Manager

Job Description : FOOD SERVICE OPERATIONS & INVENTORY MANAGER Primary Function The Food Service Operations & Inventory Manager is responsible for overseeing district-wide inventory management, warehousing, distribution, and operational logistics for a large, multi-site public school food service program, supporting dozens of school and program locations throughout the district. This role manages central warehouse operations and oversees food and supply inventory for all school sites, coordinates and supervises all incoming deliveries and the timely distribution of food, supplies, and equipment throughout the district, and provides direct supervision of truck drivers and distribution staff. The position ensures efficient operations, accurate inventory control, regulatory compliance, and timely delivery of food and supplies to support uninterrupted daily meal service across the district. This is a salary position and will follow the schedule of cafeteria managers unless needed in an emergency capacity outside of the regularly scheduled hours. REPORTS TO: Executive Food Service Director, Deputy Director, Administrative Bureau Supervisor, or designee. SUPERVISES: Truck drivers and distribution staff. Typical Duties And Responsibilities Operations & Logistics Management Oversee district wide daily food service logistics, including receiving, storage, distribution, and transportation of food, supplies, and equipment. Plan, schedule, and coordinate all incoming deliveries from vendors and outgoing deliveries to school sites. Manages Central Warehouse operations, including the receiving, inspection, storage, rotation, and issuance of food, supplies, and equipment. Coordinates daily distribution activities to support timely and uninterrupted meal service throughout the district. Ensure safe operation, cleanliness, and routine maintenance of fleet delivery vehicles and warehouse equipment. Serve as the primary operational contact for school site administrators regarding delivery schedules, shortages, substitutions, and service disruptions. Collaborate with food service leadership and school site managers to support operational needs and resolve issues. Assist in the development, implementing, and monitoring of standard operating procedures (SOPs) for warehouse operations, transportation, and site level inventory practices. Inventory Management & Control Manage all inventory activities at the central warehouse, including receiving, inspection, storage, rotation, and issuance of food, supplies, and equipment. Maintain accurate inventory control for the central warehouse and oversees inventory of all school locations. Establish and enforce inventory procedures, including receiving, rotation (FIFO), storage, tracking, and reconciliation. Develop and enforce standardized inventory procedures for all school kitchens and satellite sites. Monitor inventory levels to prevent shortages, overstocking, spoilage, and waste. Conduct regular inventory counts and audits at the central location and school sites; investigate and resolve discrepancies, shrinkage, or losses throughout the school district. Analyze inventory usage and trends to support forecasting, purchasing, and cost control. Work closely with purchasing staff and vendors to ensure product availability and quality. Oversee inventory tracking systems to ensure real time accuracy of stock levels and usage data. Collaborate with site staff and café managers to address shortages, over ordering, storage constraints, or product quality issues. Assist with forecasting, purchasing decisions, and bid specifications by providing accurate inventory and usage data. Identify opportunities to reduce costs through improved inventory turnover, vendor coordination, and operational efficiencies. Staff Supervision & Development Supervises truck drivers and warehouse/distribution staff, including scheduling, work assignments, and daily oversight. Provides training, coaching, direction, and performance feedbac…

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