Food Pantry/Soup Kitchen Coordinator

Description: Food Pantry/Soup Kitchen Coordinator Department: Putnam CAP / Community Services Reports To: Senior Director of Supportive Services Supervisory Responsibilities: Coordinates and provides direction to food pantry and soup kitchen volunteers. No direct employee supervisory responsibilities unless otherwise assigned. FLSA Status: Non-exempt Employment Status: Part-time Salary Range: $20.00–$22.00 per hour Schedule: To be determined based on program operating hours and community needs Location: Putnam County, New York POSITION SUMMARY The Food Pantry and Soup Kitchen Coordinator oversees the day-to-day coordination of RECAP’s food pantry and soup kitchen operations in Putnam County. This position is responsible for maintaining organized food storage and distribution areas, coordinating food donations and supplies, monitoring inventory, supporting meal planning, coordinating volunteers, and maintaining productive relationships with community partners. The Coordinator helps ensure that food pantry and soup kitchen services operate efficiently, meet community needs, and comply with applicable food safety, sanitation, inventory management, and agency requirements. The position requires strong organizational skills, reliability, sound judgment, effective communication, and a commitment to serving individuals and families experiencing food insecurity. ESSENTIAL FUNCTIONS Food Pantry and Soup Kitchen Operations Coordinate daily food pantry and soup kitchen operations to support consistent, organized, and efficient service delivery. Organize and maintain food pantry, stockroom, storage, and food preparation areas. Establish and follow procedures for receiving, sorting, storing, rotating, and distributing food and supplies. Monitor inventory levels and identify shortages, excess inventory, and upcoming supply needs. Prepare monthly food and supply orders based on inventory, anticipated demand, available resources, and program needs. Coordinate the preparation and posting of monthly soup kitchen menus. Organize ingredients, supplies, and other materials needed for planned meals. Help ensure that food pantry and soup kitchen operations are responsive to the needs of the community. Identify operational issues and communicate concerns or resource needs to the Putnam CAP Assistant Director. Food Donations and Community Partnerships Maintain professional working relationships with grocery stores, community organizations, donors, and other community partners. Coordinate the pickup and receipt of donated food and supplies. Assist with sorting, inspecting, organizing, and storing donations. Monitor donated food for appropriate condition, packaging, expiration dates, and safe handling requirements. Maintain appropriate records of donations and inventory as required by agency procedures. Communicate donation needs, supply shortages, and opportunities for community support to the Assistant Director. Help ensure that donated items are used appropriately and distributed in accordance with program procedures. Inventory and Resource Management Maintain accurate inventory records for food, supplies, and other program materials. Monitor stock levels, product rotation, and storage conditions to reduce waste and spoilage. Assist with forecasting supply needs and managing costs. Ensure food and supplies are stored in appropriate designated areas. Identify damaged, expired, recalled, or otherwise unsuitable food and follow established procedures for removal and reporting. Maintain organized storage areas and support efficient use of available space. Notify the Assistant Director of significant inventory discrepancies, equipment concerns, or supply needs. Volunteer Coordination Coordinate volunteer activities related to food sorting, pantry organization, meal preparation support, distribution, and other assigned tasks. Provide volunteers with instructions regarding assigned responsibilities, safe work practices, and applicable operating …

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