Food Manufacturing Purchasing and Inventory Manager

Position Summary The Procurement & Warehouse Control Manager owns everything that happens to raw and finished material inside the building — supplier approval, purchasing, physical receipt, put-away, all storage areas, inventory accuracy, and the picking and staging of ingredients and packaging for production. This is both a buying role and a hands-on material-handling role. The position directs the receiving and material-handling crew, controls every storage location in the facility including customer-owned 3PL inventory, and is accountable for material availability against the production schedule, purchased-cost performance, and inventory accuracy across raw,finished goods, and packaging. Inbound appointment scheduling, outbound picking, and all shipping are owned by the Logistics Manager. This role purchases and then receives what Logistics schedules and puts finished goods away where Logistics can pull them. TCM does not receive inbound freight for same day production. Purchasing, reorder points, and safety stock must be planned against a fixed receiving calendar rather than against the assumption that a truck can be requested the next day. Essential Duties & Responsibilities Procurement - Source and purchase raw materials (proteins, produce, dairy, dry goods, specialty ingredients), packaging (trays, film, cartons, labels), sanitation chemicals, and MRO supplies against the production schedule and forecast. - Issue, expedite, and close purchase orders; manage open-order reports and confirm vendor delivery dates against the facility's designated receiving days and against production need dates. Communicate confirmed inbound dates and load details to the Logistics Manager for dock appointment scheduling. - Build purchasing plans that account for the receiving calendar: set lead times, reorder points, and safety stock so that no production run depends on a truck arriving on a production day. - Negotiate pricing, payment terms, and contract/forward-buy positions on volatile commodities; maintain a documented bid/quote history on major spend categories. - Track purchase price variance (PPV) against standard cost and report drivers of unfavorable variance monthly. - Manage vendor relationships and performance: fill rate, quality rejection rate, invoice accuracy, and responsiveness. Conduct periodic vendor scorecard reviews with on-time delivery data supplied by Logistics. - Resolve invoice-to-PO-to-receipt discrepancies with Accounting; process debit memos and credits for shorts, damages, and rejected loads. - Support new product development and co-manufacturing bids with ingredient and packaging costing, lead times, and MOQ feasibility. Supplier Approval & Compliance (SQF Ed. 9) - Own the Approved Supplier Program: maintain the approved supplier list and ensure no material is purchased from an unapproved source. - Collect, verify, and maintain current supplier documentation — GFSI/third-party audit certificates, Letters of Guarantee/Continuing Guaranty, specifications, allergen statements, Certificates of Analysis, kosher and halal certifications, and FSVP/foreign supplier documentation where applicable. - Work with the SQF Practitioner and QA to conduct supplier risk assessments and to manage supplier corrective actions and nonconforming material dispositions. - Support internal audits, customer audits, and the annual SQF recertification audit with complete and retrievable procurement and inventory records. Receiving & Put-Away - Own the physical receiving function: manage staff to meet the truck at the appointment time set by Logistics, verify carrier and load condition, confirm quantity and lot against the purchase order and bill of lading, record receiving temperatures, and accept or reject the load. Implement corrective actions to avoid future rejects from the same supplier. - Plan and staff receiving against the designated receiving days. Any request to receive freight outside that calendar must be approved by Logistics …

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