Food & Beverage Coordinator

Responsibilities: Orders and maintains office supplies par stock. Processes employee paperwork to Human Resources and Accounting. Prepares Purchase Orders and codes invoices to be turned in to Accounting for payment, including the creation of annual blanket PO’s. Maintain physical and computer files. Submits check requests as needed. Responsible for formatting and distributing data sheets, monthly inventories and transfers. Inputs monthly P&L numbers and updates year to date P&L totals. Updates website hours of operations including programming changes, weekly specials and live entertainment for all outlets. On occasion, assists in the preparation of member spend data. General clerical duties to include typing agendas, typing training calendars, and copying informational packets. Assist in soliciting bids/estimates for capital projects and expenditures Coordinates ordering and maintaining of FOH uniform inventory(s) Maintains meeting minutes for internal F&B meetings and F&B member committee meetings. Collection & Preparation of data for committee on applicants & Prepare New Member Packages for New F & B Committee Members Orientation. Prepare agenda for and attends quarterly F&B Committee Meetings. On occasion, attends quarterly BOA meeting in the absence of the Executive Administrative Assistant. Attends BEO meeting in support of the Food & Beverage Director. Occasionally assists in menu design. Designs and prints custom menus for large parties and restaurant dining events. Attends BEO meetings in support of. Assist in the coordination of scheduling of Christmas décor and restaurant preventative maintenance such as carpet cleaning, etc. Directly supports Cellar Wine Manager with member communication, procurement, processing and billing for retail wine sales. Qualifications: Minimum of 3 to 5 years administrative experience. Good verbal and written communication skills. Ability to follow directions through to completion. Complete tasks quickly and accurately. Customer service oriented. Excellent computer skills with proficient knowledge of Windows, Word, Excel, PowerPoint and Publisher. Equal Opportunity Employer This employer is required to notify all applicants of their rights pursuant to federal employment laws. For further information, please review the Know Your Rights (https://www.eeoc.gov/poster) notice from the Department of Labor.

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