Food and Beverage Receiving Manager - The Soho Grand Hotel

Job Details Position Summary: The Food & Beverage Receiving Manager is responsible for the accurate receiving, inspection, storage, organization, and distribution of all food and beverage products for Soho Grand Hotel. As the primary gatekeeper for incoming inventory, this role ensures all deliveries meet quality standards, purchase orders, and company specifications while maintaining accurate documentation and inventory controls that protect the hotel's financial performance. Please note this schedule is Tuesday–Saturday Working closely with Front of House, F&B Office Coordinator, Accounting, Culinary Team and vendor partners, the receiving Manager ensures products are handled, stored, and distributed efficiently to support daily operations while maintaining independence over receiving and inventory verification. This role is responsible for safeguarding inventory, maintaining organized storage areas, supporting inventory control initiatives, and ensuring compliance with company policies, health regulations, and segregation of duties. The Food & Beverage Receiving Manager is expected to maintain exceptional organization, attention to detail, and accountability while continuously identifying opportunities to improve inventory controls, reduce waste, and increase operational efficiency. Key Responsibilities Receiving & Product Inspection Receive all beverage, operating supply, and non-food deliveries for all Food & Beverage operations at Soho Grand Hotel. Support the kitchen as needed with receiving of food. Verify all deliveries against purchase orders and invoices for accuracy in quantity, quality, pricing, weight, and product specifications. Inspect all products upon arrival for freshness, temperature, expiration dates, packaging integrity, and overall quality. Utilize calibrated thermometers to verify receiving temperatures of refrigerated and frozen products. Reject products that fail to meet established quality standards and coordinate vendor credits or replacements. Document shortages, damages, substitutions, and discrepancies, communicating all issues immediately to the Food & Beverage Director and the appropriate department manager. Culinary should be consulted when product quality or specification issues require operational review. Ensure all deliveries comply with company receiving procedures, internal controls, and food safety regulations. Maintain complete receiving logs and documentation for auditing purposes. Inventory Management Scan all invoices accurately into the inventory management system on the day product is received. Ensure all pricing, pack sizes, and quantities are entered correctly. Maintain accurate perpetual inventory records where applicable. Perform daily beverage inventory counts for high value items as needed and monitor outlet par levels. Monitor inventory movement and identify unusual variances or potential losses to F&B Director, Assist with weekly, monthly, and period-end inventory counts. Support Food & Beverage cost analysis by maintaining accurate receiving and inventory records. Work closely with accounting to resolve invoice discrepancies, missing documentation, and vendor credits. Storage & Organization Store all products immediately following receipt using proper food safety practices. Ensure all inventory is rotated using First In, First Out (FIFO). Maintain accurate labeling and dating of products. Ensure all dry storage, refrigerated, freezer, and beverage storage areas remain clean, organized, and secure. Monitor storage temperatures and report equipment issues immediately. Maintain proper separation of chemicals, cleaning supplies, and food products. Ensure beverage inventory remains secured and accessible only to authorized team members. Internal Distribution Review and process daily requisition requests from each Food & Beverage outlet. Pick, verify, and distribute products accurately and efficiently. Maintain accountability for all internal transfers and inventory moveme…

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