Floral Studio Operations Manager

About Us Grand Lady Floral is a full-service luxury wedding floral studio in Austin, Texas. We work at The Grand Lady and at venues across Austin and the Hill Country and have been lucky enough to floral over 100 weddings in 2026. Every wedding includes flowers grown on our own, sustainable half-acre farm, and each season we plan what we plant around our couples'. A labor of love from seed to ceremony. Our Story Grand Lady Floral started with a flower farm and a love for all things floral. Today, we're a growing team of designers and creatives bringing thoughtful, playful, and one-of-a-kind floral designs to weddings and events across Austin. We love what we do, and we work really hard at it. We're a hands-on, collaborative team where everyone pitches in, no one is above getting their hands dirty, and creating something beautiful is always a group effort. We take pride in our work, care deeply about our clients, and believe that the best things happen when talented people come together and have a little fun along the way. Most importantly, we believe we can have it all. We can create incredible weddings, build meaningful careers, make a good living, and still have a life outside of flowers. We're building a studio where creativity, hard work, and a whole lot of joy can coexist, and we're looking for people who want to be part of it. Where We're Going We're growing on purpose. That means adding experienced people, building better systems and taking on more weddings without losing the design quality that got us here. We move quickly, things change as we learn, and we want people who are adaptable and excited to help build what's next. Position Summary The Studio Operations Manager oversees the day-to-day operational execution of Grand Lady Floral, ensuring the studio, team, inventory, materials, staffing, vehicles, and event logistics are organized and prepared for successful production. This role manages the workflow from finalized proposal through production, installation, breakdown, and studio reset, while also participating in floral production and serving as an event lead for assigned weddings. The ideal candidate is a highly organized, proactive operator with floral production experience who can anticipate needs, manage multiple events at once, and keep the studio running smoothly with limited day-to-day GM involvement. Core Responsibilities A. Studio Management Oversee daily studio organization, cleanliness, and readiness. Maintain hard-good inventory and storage systems. Coordinate weekly pulling, cleaning, processing, and resetting. Monitor vessel, candle, mechanics, and supply inventory. Manage hard-good purchasing and replenishment within approved budgets. Establish and maintain inventory tracking systems. Identify damaged, missing, or insufficient supplies ahead of event production. B. Production Scheduling Create and maintain weekly production schedules based on upcoming events. Translate finalized proposals into actionable production plans. Coordinate production assignments with the Design Lead. Ensure all required materials, hard goods, and supplies are prepared before design begins. Track production progress and identify potential scheduling conflicts. Coordinate packing, loading, transportation, and event logistics. Oversee post-event returns and studio resets. Handles all vehicle booking. C. Staffing & Coordination Coordinate weekly freelancer schedules and staffing needs. Communicate production assignments and event schedules to the team. Maintain freelancer availability and contact information. Coordinate event-day logistical details with assigned event leads. Identify staffing gaps and communicate hiring or freelance needs to the GM. D. Purchasing & Receiving Support Own hard-good ordering and general studio supply procurement. Coordinate flower delivery schedules with the GM. Receive incoming floral orders and identify discrepancies. Submits weekly farm orders to Francisco, pulls examples and approves. Ensu…

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