Flight Scheduler/ Transportation Specialist

Flight Scheduler/ Transportation Specialist Salary $40,000.00 - $45,000.00 Semi-Monthly Location 200 William R. Harvey Way, Hampton, VA 23668 Job Type Full-Time Department Aviation Opening Date 09/30/2026 Description The Aviation Department Flight Scheduler/Transportation Specialist performs routine clerical and administrative functions such as drafting correspondence, coordinates student flight schedules, organizing and maintaining paper and electronic files, and providing information to visitors and callers regarding academic programs. This position primary responsibility is to transport flight student to and from main campus and the contract flight school locate at the nearby airport. Examples of Duties Prepares invoices for Aviation Department and Flight School. Managing the day-to-day operations of office activities. Preparation of meeting agendas and meeting notes. Produces information by transcribing, formatting, inputting, editing, retrieving, copying, and transmitting text, data, and graphics. Organizes work by reading and routing correspondence; collecting information; initiating telecommunications. Maintains department schedule by maintaining calendars for department personnel; arranging meetings, conferences, teleconferences, and travel. Completes requests by greeting customers, in person or on the telephone; answering or referring inquiries. Maintains customer confidence and protects operations by keeping information confidential. Maintains office supplies inventory by checking stock to determine inventory level; anticipating needed supplies; placing and expediting orders for supplies; verifying receipt of supplies. Keeps equipment operational by following manufacturer instructions and established procedures. Works closely with the Flight Program Director and supports the Departments Flight Team, Schedule Student Training Flights and Monitor/Relays Schedule Changes to Effective Students. Conducts Daily Preventative Maintenance Inspections (PMI) for assigned vehicle. Transport flight-students to and from Hampton University and Rick Aviation multiple times daily All other duties as assigned Typical Qualifications Some college or high school diploma with strong grammar, writing and organizational skills. Must possess good interpersonal skills. Must be organized and possess the ability to multi-task. Must possess strong verbal and written communication skills. Proficiency with Microsoft Office Suites and applications to include Excel. Proficiency with BANNER is preferred, but not required. Knowledge of aviation and/or flight schools is preferred. Must process a valid driver’s license and good driving record Supplemental Information Must have working knowledge and experience in the application/operation of Microsoft Office Suite software programs that go far beyond basic word processing. Work may include rotating shifts and some weekends. We offer a complete benefits package to full-time employees and part-time employees who regularly work 20 hours or more per week including health care, dental, vision, retirement, life insurance, short-term disability, long-term disability, legal insurance, accident, critical illness, hospitalization, tuition remission, holidays, vacation, and sick leave. To learn more details, visit our website: https://home.hamptonu.edu/hr/benefits/. Employer Hampton University Address 200 William R. Harvey Way Hampton, Virginia, 23668 Phone 757-727-5250 Website www.hamptonu.edu We offer a complete benefits package to full-time employees and part-time employees who regularly work 20 hours or more per week including health care, dental, vision, retirement, life insurance, short-term disability, long-term disability, legal insurance, accident, critical illness, hospitalization, tuition remission, holidays, vacation, and sick leave. To learn more details, visit our website: https://home.hamptonu.edu/hr/benefits/.

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