FLEET & VEHICLE CARE COORDINATOR

NOW HIRINGFLEET & VEHICLE CARE COORDINATOR Full-Time | 40 Hours Per Week | $25/Hour Jay’s Valet is seeking a dependable, organized and hands-on Fleet & Vehicle Care Coordinator to take ownership of the daily care, maintenance and readiness of our transportation fleet, currently consisting of SUVs and Mini Coaches. This position combines vehicle care, fleet coordination and general operations support . The ideal candidate is someone who enjoys working independently as well as collaborating with a close knit team, notices the details, plans ahead and takes pride in making sure vehicles, equipment and day-to-day operations are organized, maintained and ready when needed. WHAT YOU’LL DO Maintain the appearance and readiness of the fleet , including cleaning and detailing vehicles, fueling and stocking them, checking their condition after use and preparing them for upcoming transportation assignments. Coordinate vehicle schedules and maintenance needs by monitoring the transportation calendar, anticipating when vehicles will be needed and planning cleaning, service, repairs and inspections around scheduled runs. Oversee routine fleet maintenance and vehicle condition , including identifying mechanical or safety concerns, monitoring normal service needs and coordinating appointments with dealerships, mechanics, tire shops, body shops and other service providers. Manage fleet records, documentation and compliance , including maintenance history, repair records, inspections, registrations, receipts and related electronic files using spreadsheets, ACT and other company systems. This position will also assist with required fleet compliance, reporting and documentation related to vehicle status, inspections and other information requested by relevant regulatory agencies. Maintain fleet supplies and organization , keeping vehicle keys, cleaning materials, driver supplies and storage areas organized and appropriately stocked. Support general company operations as needed , including equipment maintenance, inventory, organization and upkeep at our office and storage locations, and other miscellaneous operational projects. This role will help keep day-to-day operations moving smoothly and assist wherever additional hands-on support is needed. Assist with shuttle and transportation runs during busy periods , serving as a shuttle driver when needed and when the schedule allows, particularly when there are no immediate fleet maintenance or preparation priorities. Communicate with drivers, management and service providers regarding vehicle readiness, maintenance needs, scheduling conflicts and other fleet or operational needs. WHAT WE’RE LOOKING FOR Candidates should be dependable, organized, proactive and comfortable balancing hands-on vehicle care with scheduling, administrative work and general operational support. The right person will be able to work independently, manage multiple priorities and take ownership of making sure the fleet and other operational areas remain ready for daily business needs. Requirements include: Must be at least 23 years old to meet company vehicle insurance requirements Valid driver’s license and acceptable driving record Comfortable driving Cadillac Escalades and 13-passenger mini buses Strong attention to detail, organization and basic computer skills Comfortable using calendars, spreadsheets, electronic records and communicating with outside service providers Flexible and willing to assist with a variety of operational needs as priorities change Clean Driving Record and would pass a Background Check, eligible as a shuttle driver with PUC/DOT. OUR STANDARD: READY TO ROLL At Jay’s Valet, every vehicle should be clean, fueled, stocked, safe, maintained, organized and client-ready. The Fleet & Vehicle Care Coordinator is the person who helps make that happen — knowing what the fleet needs, anticipating upcoming assignments and helping keep the broader operation organized and movi…

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