Fleet Support Assistant

Job Summary Veteran Executive Transportation is seeking a dependable, organized, and detail-oriented Fleet Support Assistant to help maintain daily fleet operations and support the company's transportation services. The ideal candidate has good communication skills, strong organizational abilities, and an interest in vehicle coordination, fleet administration, and transportation operations. In this role, you will assist with monitoring vehicle availability, organizing fleet records, coordinating maintenance schedules, tracking vehicle conditions, and communicating with drivers and operations staff. Your contribution will help ensure vehicles remain properly maintained, organized, and ready for scheduled transportation services. Key Responsibilities Assist with daily fleet operations and vehicle coordination activities. Help monitor vehicle availability and maintain accurate fleet assignment records. Track vehicle maintenance schedules, service appointments, and inspection dates. Assist with organizing vehicle registration, insurance, inspection, and maintenance documents. Communicate vehicle-related updates to drivers, supervisors, and operations staff. Help monitor vehicle cleanliness and general condition. Report mechanical concerns, maintenance needs, and safety issues to supervisors. Assist with coordinating vehicle servicing, repairs, and routine inspections. Maintain accurate mileage records, fuel logs, and vehicle usage information. Help prepare vehicles for scheduled executive transportation services. Coordinate vehicle assignments based on operational schedules and availability. Assist with tracking fleet supplies, equipment, and maintenance materials. Update fleet databases, spreadsheets, and other administrative records. Support drivers with vehicle-related information and operational instructions. Help ensure fleet documentation is organized and accessible. Follow company policies, vehicle safety procedures, and workplace guidelines. Requirements and Qualifications Previous experience in fleet support, transportation, vehicle maintenance administration, or customer service is preferred but not required. Strong organizational and time-management skills. Good verbal and written communication abilities. Basic computer skills and familiarity with spreadsheets, email, and recordkeeping systems. Strong attention to detail and problem-solving abilities. Dependable, punctual, and willing to learn. Ability to coordinate multiple tasks and meet deadlines. Comfortable communicating with drivers, maintenance personnel, and supervisors. Ability to work independently and collaboratively with a team. Interest in vehicle operations, fleet management, and transportation services. Valid driver's license may be required depending on assigned responsibilities. Work Environment This position involves working in a transportation and fleet operations environment. Daily activities may include office administration, vehicle recordkeeping, maintenance coordination, and occasional interaction with drivers and fleet personnel. Employees may also assist with checking vehicle conditions and preparing vehicles for scheduled services. All fleet-related activities must follow company safety procedures and applicable transportation requirements. What We Offer Opportunities to gain practical fleet management and transportation experience. On-the-job training based on company procedures. A professional and collaborative work environment. Opportunities to develop vehicle coordination, administrative, and organizational skills. Exposure to executive transportation and fleet operations. Compensation based on experience, qualifications, and company policy. Additional benefits may be available according to company policy and eligibility. How to Apply Interested candidates should submit an application and an updated resume outlining relevant experience, skills, and availability. Applicants who are organized, dependable, and interested in fleet operations a…

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