Fleet Supervisor

JOB DESCRIPTION To perform this job successfully, an individual must be able to perform the essential job functions satisfactorily. Reasonable accommodations may be made to enable individuals with disabilities to perform the primary job functions herein described. Since every duty associated with this position may not be described herein, employees may be required to perform duties not specifically spelled out in the job description, but which may be reasonably considered to be incidental in the performing of their duties just as though they were actually written out in this job description. Fleet Supervisor Date: November 6, 2026 Department: Public Works | Operations Division Reports To: Operations Superintendent Pay Grade: Pay Grade: 69: $55,725.07 - $89,160.16 FLSA Status: Exempt Safety Sensitivity: Safety Sensitive Position The Town of Waynesville is seeking a skilled, motivated, and organized professional to serve as Fleet Maintenance Supervisor. The primary duty of this position is managing the Fleet Division of the Public Works Department. This position leads all daily operations of the fleet maintenance division, including staff supervision, diagnostics, repairs, procurement, recordkeeping, and preventive maintenance programs for a diverse inventory of municipal vehicles and equipment. This role ensures the safe, compliant, and cost-effective operation of essential and emergency services equipment across the Town’s departments. KEY RESPONSIBILITIES: Fleet Operations Management · Plan, prioritize, assign, and oversee maintenance, repairs, and inspections for Town-owned vehicles and equipment. · Administer a preventive maintenance program based on manufacturer recommendations, equipment use, operating conditions, and applicable requirements. · Use PubWorks or equivalent fleet management software to schedule work, track repairs, and maintain accurate maintenance histories. · Review work orders for accurate mileage, engine hours, labor, parts, repair descriptions, and completion status. · Monitor repair quality and verify that equipment is safe and ready before returning it to service. · Oversee diagnostics using manufacturer-specific and aftermarket diagnostic equipment and software. · Manage parts inventory, purchasing, receiving, inventory reconciliation, and the condition and maintenance of shop tools and equipment. · Coordinate vendor repairs, review estimates, track completion dates, and verify completed work. · Evaluate internal repair capacity and recommend outsourcing based on technical requirements, staffing, cost, warranty coverage, and operational urgency. · Track applicable warranties, recalls, and service campaigns. Team Leadership and Development · Supervise assigned Fleet Division personnel, establish expectations, assign duties, and monitor work quality and productivity. · Conduct performance evaluations, provide coaching, document performance concerns, and recommend personnel actions in accordance with Town procedures. · Participate in recruitment and interviews and make recommendations concerning hiring, promotion, discipline, and termination. · Review and approve daily and weekly employee time records in TCP or the Town’s designated timekeeping system. · Coordinate leave, work schedules, on-call coverage, and emergency staffing. · Identify training needs and coordinate technical training, safety instruction, and required certifications. · Establish division work procedures consistent with Town policies and direction from the Operations Superintendent. · Promote safety, teamwork, accountability, customer service, and continuous improvement. Budget, Asset Management, and Reporting · Maintain complete and accurate maintenance records, inspection documentation, parts records, and other required fleet documentation. · Ensure applicable North Carolina vehicle …

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