Fleet Specialist

JOB SUMMARY: The Fleet Specialist is responsible for overseeing the acquisition, operation, maintenance, and compliance of all company vehicles. This role ensures that the fleet operates efficiently, safely, and cost-effectively while meeting business needs and regulatory requirements. ESSENTIAL FUNCTIONS: Fleet Operations & Management · Manage daily operations of all company vehicles. · Monitor fleet performance and implement strategies to improve efficiency and reduce costs. · Ensure vehicles are properly maintained, serviced, and inspected on schedule. Safety & Compliance · Ensure compliance with DOT, OSHA, state, and federal transportation regulations. · Maintain accurate driver qualification files, licensing, and training records. Asset Tracking · Oversee asset tracking and reporting within Asset Panda · Ensure compliance with all DOT regulations, including driver and vehicle requirements · Oversee and maintain required filings, including; UCR (Unified Carrier Registration) MCS filings (Motor Carrier Servies/USDOT updates) · Track and manage vehicle registrations, renewals, and licensing across all states · Maintain audit-ready documentation for all fleet compliance requirements. Fuel & Gas Card Management · Oversee all fuel card programs, including setup, controls, and monitoring · Analyze fuel usage by vehicle, driver, and job to identify inefficiencies or misuse · Implement controls and reporting to reduce fuel costs and prevent abuse · Provide regular fuel analytics and reporting to leadership GPS Tracking & Trip Analytics · Monitor and analyze GPS/telematics data for all vehicles · Review trip reports to ensure proper usage, routing efficiency, and driver accountability · Identify trends in idle time, unauthorized use, and inefficiencies This position is structured with a clear path for advancement. As proficiency grows in understanding fleet assets, your responsibilities will expand into maintenance & repairs program, financial oversight, reporting, accountability & cost control, providing a direct opportunity to expand your talents. REQUIRED SKILLS/ABILITIES: · Great attention to detail and outstanding organizational skills · Ability to adapt as needed · Time management skills · Trustworthy with confidential information · Excellent communication skills · Ability to work independently COMPENTENCIES: · Communication Skills · Business Acumen · Decision-making · Time Management EDUCATION AND EXPERIENCE: · High school or equivalent (Required) · College Degree PHYSICAL DEMANDS: · Prolonged periods of sitting at a desk and working on a computer. · Must be able to lift 15 pounds at times. · Must be able to access and navigate each department at the organization’s facilities. WORK ENVIRONMENT: · Mainly in-office (some travel in town) · Operating hours: 7:00 am - 4:30 pm · Standard working hours: 7:00 am – 3:30 pm · Must have a valid driver’s license Pay: $25.00 - $30.00 per hour Benefits: 401(k) matching Health insurance Paid time off Vision insurance Work Location: In person

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