Fleet Services Coordinator
Canada Job BankBC Hydro is located at Surrey Garage. The company is currently looking for applications for the role of Fleet Services Coordinator. We are seeking a self-disciplined individual with exceptional interpersonal skills. The chosen applicant will be required to join and begin their duties as soon as possible. The position is offered as permanent, full-time employment.
Employer Name: BC Hydro
Position
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: Fleet Services Coordinator
No. of vacancies: 1
Annual Salary: $ 63,200.00 – 68,600.00
Employment type: Permanent, Full-time
Location: Surrey Garage - The candidate will schedule vehicles for repair, maintenance, and other work at the Fleet Garages and vendor shops according to set priorities and the availability of repair personnel. The candidate will consult with management, foreman, sub-foremen, and mechanics and refer to the Fleet Garage Management System for vehicle-related information. The candidate will expedite vendor work by following up on completion dates and times and liaise with the Fleet Management Company regarding parts, vendor, and vehicle maintenance enquiries.
• The candidate will coordinate fleet vehicle maintenance with the customer’s schedule and arrange pool vehicle assignments as necessary. The candidate will follow up with management, foreman, and sub-foreman to ensure fleet warranty and recall work is tracked and completed accordingly.
• The candidate will assist operators whose vehicles break down in the field by arranging roadside assistance, including repairs and tows, and may call a taxi to pick up a stranded operator. The candidate will arrange transfers and repairs for vehicles damaged in accidents, obtain repair quotes, expedite repairs, and interact with ICBC and the customer.
• The candidate will maintain fleet vehicle/equipment information and related records. The candidate will enter and edit vehicle information, including transfers, service dates, and status changes, as well as new work orders, sublet work order services not processed on Fleet Management Company maintenance card, work requests, and vehicle and work order documents in the Fleet Garage Management System. The candidate will review data for consistency, completeness, and correctness, identify, investigate, and resolve discrepancies, and prepare and distribute standard and ad hoc monthly reports from the Fleet Garage Management System, including the Vehicle Inspection Forecast.
• The candidate will prepare, track, and reconcile various financial and administrative documents, such as contract and material requisitions, purchase orders, expense claims, parts cards purchase, etc. The candidate will review data for correctness and completeness and process Fleet Services accounts payable documents by matching delivery/packing slips with invoices, checking approval levels, account distribution, and invoice details, routing documents for approval, collecting and entering monthly odometer readings for fleet vehicles, and responding to and resolving vendor enquiries.
• The candidate will oversee local pool or loaner vehicles by tracking vehicle bookings, entering odometer entries, scheduling repairs including recalls and warranty work and maintenance, and coordinating short-term and long-term loans for customers.
• The candidate will coordinate the transfer and delivery of new vehicles between vendors, Fleet Garage, and customer locations. The candidate will ensure extra outfitting such as radios and Wi‑Fi, fuel and maintenance credit cards, vehicle keys, plates, and registration documents are in the vehicle before transfer and delivery. The candidate will coordinate vehicle transfers, assignments, and re‑assignments throughout the province by arranging transportation by barge, truck, hostler, user pick‑up, etc.
• The candidate will ensure vehicles are ready for disposal by preparing required paperwork, scheduling preparatory work with customers, Fleet Garages, vendors, Finance, disposal coordinator, disposal company, and hostlers, arrangin