Fleet Services Assistant
City of Glendale (AZ)Description $57,241.08 - $85,861.88 Annual Salary $27.52 - $41.28 Hourly Salary Benefits | City of Glendale, AZ IMPORTANT INFORMATION This recruitment process will be used to fill full-time Contract Fleet Services Assistant positions with the Glendale Police Department. Contract positions are one-year terms. The benefits offered with contract positions are medical, sick time, and ASRS retirement. As vacancies occur contract employees may have the opportunity to move to regular-status positions with full City benefits. All communication, including testing invitations, will be sent by email. Please be sure to use a valid email address on your application and check your email regularly. * * * * * * * * * * ABOUT GLENDALE POLICE DEPARTMENT Located on the western edge of the Phoenix metropolitan area, Glendale is a culturally diverse community with approximately 250,000 residents. Glendale is also an exciting sports, shopping, and entertainment destination, famous for its well-preserved charm. The Glendale Police Department employs 459 sworn officers and 163 civilian employees. The Department is organized into three functional bureaus: the Operations Bureau, the Investigative and Administrative Services Bureau, and the Support Services Bureau. Under these bureaus are six divisions: Administrative Services, Special Operations, Criminal Investigations, Support Services, Gateway Patrol and Foothills Patrol. * * * * * * * * * * For recruiting updates, testing information, tips, and videos to help you through the process, follow us online: * * * * * * * * * * Perform a variety of moderately complex administrative, technical, and analytical activities in support of the Police Department’s Fleet Services. Responsibilities include maintaining accurate fleet records, coordinating procurement and surplus processes, supporting budget tracking, overseeing automated fuel and telematics systems, and providing customer service to internal and external stakeholders. The role requires strong organizational skills, attention to detail, and the ability to coordinate across multiple units, vendors, and operational partners. Essential Functions Develops, organizes, and maintains structured filing systems; scans and indexes records into electronic document management systems; performs records retention, archiving, and destruction in accordance with established standards. Performs data entry, maintenance, and quality oversight of Fleet information systems to ensure complete and accurate asset records. Conducts research and data analysis related to cost management, fuel tax refunds, benchmarking, and special projects. Coordinates vehicle and equipment procurement, upfitting, surplus processing, and disposal. Coordinates with City Fleet Management on vehicle build requests. Coordinates with Glendale Police IT Team on in-vehicle technology upfitting. Manages contracts for fleet-related materials, supplies, equipment, and services; monitors approval deadlines and ensures required signatures and routing. Assists with Fleet Services budget development, expenditure tracking, and reconciliation; investigates discrepancies and prepares related reports. Maintains fleet records including registrations, titles, maintenance logs, compliance documentation, and digital filing systems. Oversees automated fuel control systems and bulk fuel inventory, ensuring accurate daily transaction processing and integration with accounting systems. Activates, configures, and coordinates telematics and GPS hardware across the fleet. Coordinates documentation with internal departments and external agencies for acquisitions, disposals, and regulatory requirements. Designs and implements automated workflows using Microsoft Forms and Power Automate to streamline data collection, approvals, and notifications. Provides customer service to internal and external stakeholders; responds to inquiries and resolves moderately complex requests. Orders, stocks, and distributes fleet-related s…