Fleet Purchasing Specialist

Job Description The Fleet Purchasing Specialist is responsible for coordinating the purchasing, inventory, and availability of maintenance, repair, and operational supplies required to support fleet and daily operations. This position works closely with the maintenance, shop, operations, and accounting departments to ensure that necessary parts, tools, supplies, and services are available when needed while maintaining accurate purchasing records and controlling costs. Essential Duties and Responsibilities: Purchase maintenance, repair, and operational supplies for trucks, trailers, shop equipment, and company facilities. Obtain and compare vendor quotes, pricing, availability, and delivery schedules. Create and maintain purchase orders and purchasing records. Monitor inventory levels and reorder commonly used parts and supplies as needed. Coordinate with the shop and maintenance team to identify parts and materials required for repairs. Maintain an organized record of vendors, pricing, purchase orders, invoices, and receipts. Verify that received materials and parts match purchase orders and invoices. Follow up with vendors regarding backorders, delayed shipments, incorrect items, or damaged materials. Assist with maintaining minimum and maximum inventory levels for frequently used items. Research alternative parts or vendors when necessary to maintain availability and control costs. Coordinate with Accounting to resolve invoice and purchase-order discrepancies. Maintain accurate records of company purchases and inventory transactions. Supporting periodic inventory counts and reconciles discrepancies. Ensure purchases are made in accordance with company policies and approval procedures. Develop and maintain professional relationships with vendors and service providers. Assist management with purchasing reports and cost analysis. Perform other duties related to purchasing, inventory, and transportation operations as assigned. Benefits: Health insurance Paid time off Work Location: In person

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