Fleet Purchasing Coordinator

THE CITY OF CLEARWATER IS AN EQUAL OPPORTUNITY EMPLOYER Applicants must be legally authorized to work in the United States without the need for current or future visa sponsorship. City of Clearwater will not sponsor employment visas (e.g., H-1B, or any other work authorization status). Position Description ENTRY SALARY: $56,345.31 - $59,162.57 BASED UPON QUALIFICATIONS Under general direction, the Fleet Purchasing Coordinator schedules, coordinates, replaces, procures, and performs other related tasks and activities in the support of the City's fleet operation. Ensures the maintenance of proper fuel levels in the City's storage tanks to keep the fleet operational. Duties and Responsibilities Essential Functions : - Essential functions, as defined under the Americans with Disabilities Act, may include any of the following representative duties, knowledge, and skills. Essential duties and responsibilities may include, but are not limited to, the following: Prepares and compiles the annual vehicle replacement list for the entire city fleet including vehicles and other pieces of equipment; coordinates meetings with departments to evaluate and review replacement list. Collaborates and works closely with the City budget manager to ensure proper funding is available for fleet needs and monitors the adherence to determined budgetary constraints. Registers all new and purchased vehicles with the DMV; process appropriate paperwork and ensures all necessary licensing and tags are procured. Monitors, evaluates, and manages the fuel level in the City storage tanks; coordinates timely and efficient delivery of fuel to fleet vehicles and monitors the maintenance of the tanks. Researches, obtains, and compiles quotes used to purchase or up-fit all city vehicles; issues purchase orders to procure new or replacement equipment; handles all payment processing and management. Processes and submits all invoices and documents for fueling, replacements, purchasing, or up-fitting requirements. Drafts, edits, and delivers various agenda items to be presented to council; communicates all new purchases, replacements, up-fits, surplus vehicles, or damaged vehicles. Performs a wide range of administrative and clerical duties related to the fleet and its maintenance; makes reports on fuel and purchases. Maintains and updates city vehicle listings and assigns new city numbers when vehicles are ordered. Assists and supports all City departments by providing data and other pertinent information about a vehicle or piece of equipment; provides necessary data to Finance for various RFPs and up-fitting services; coordinates replacements and repairs due to wrecks or accidents. Performs other duties as assigned. Minimum Qualifications Licenses , Certifications , and Equipment : A valid State driver's license is required. This position is required to operate the below equipment, machines, tools, and other work aides: Automotive & power driven equipment, and other equipment as assigned. Education and Experience High School Diploma or G.E.D. Certificate AND five (5) years of experience in office and clerical administration, fleet management, or purchasing; OR an equivalent combination of education, training, and experience may be considered. Supplemental Information Knowledge of – Methods and practices of fleet management and administration Fuel management for a Municipal government fleet General budgeting and resource allocation Purchasing and procuring vehicles and equipment Registering vehicles and ensuring all paperwork is processed and submitted Operation, capability, and use of a variety of vehicles and equipment Record keeping, report preparation, filing methods, and records Reporting equipment status General office policies and procedures; computers and general office equipment Equipment maintenance practices and methods Skill in – Understanding and following oral and written instructions Completing maintenance forms and preparing reports Determinin…

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