Fleet Parts, Warranty & Maintenance Coordinator

DOLPHIN TRANSPORTATION SPECIALISTS Fleet Parts, WarrantyMaintenance Coordinator Dolphin Transportation Specialist has been the largest independently owned, operated and maintained fleet of luxury vehicles in the South Florida region, and is now a proud member of the Hoffmann Family of Companies. Dolphin currently operates in the Naples/Ft. Myers, Sarasota/Tampa and Ft. Lauderdale/Miami areas and ever expanding, with the Hoffman Family of Companies is in many cities across the U.S. Dolphin Transportation is seeking applicants to join our Fleet Maintenance Team. Dolphin Transportation is a 24 hr./ 365-day operation. We operate 7 days a week and the hours will vary and are flexible. Location: Naples, Florida Department : Fleet Maintenance Reports To: Supervisory Mechanic and Operations Manager Employment Status : Full-Time Ordering and managing inventory and keeping up on warranty work and coordinating with vendors They will track maintenance history and report to our supervisory mechanic Position Summary Dolphin Transportation Specialists is seeking a highly organized, dependable, and detail-oriented Fleet Parts, WarrantyMaintenance Coordinator to support the efficient operation of its fleet maintenance department. This position is responsible for ordering automotive and commercial vehicle parts, managing inventory, coordinating with vendors, administering warranty claims, and maintaining accurate vehicle maintenance records. The successful candidate will work closely with the Supervisory Mechanic to ensure that necessary parts and materials are available, maintenance documentation is current, and fleet vehicles are returned to service efficiently. Essential Duties and Responsibilities Parts Purchasing and Procurement Order parts, supplies, and materials for motorcoaches, limousines, and other fleet vehicles. Research parts availability, pricing, and delivery schedules. Verify part numbers and compatibility with specific vehicles. Expedite critical parts orders to minimize vehicle downtime. Monitor outstanding orders and follow up on delayed shipments. Maintain accurate purchasing documentation. Inventory Management Maintain an organized and accurate inventory of vehicle parts, supplies, and maintenance materials. Establish and monitor minimum stock levels for frequently used parts. Conduct periodic physical inventory counts. Record parts received, issued, returned, and transferred. Identify obsolete, damaged, or excess inventory. Assist with inventory cost control and loss prevention. Warranty Administration Track manufacturer and supplier warranties for fleet vehicles and replacement parts. Identify repairs and components potentially eligible for warranty coverage. Coordinate warranty repairs with dealerships, manufacturers, and authorized service providers. Maintain documentation supporting warranty claims. Submit and monitor warranty claims as authorized. Follow up on warranty reimbursements and replacement parts. Maintain accurate warranty records. Vendor Coordination Establish and maintain professional relationships with parts suppliers, dealerships, and service providers. Obtain competitive pricing and evaluate supplier performance. Coordinate deliveries, returns, exchanges, and credits. Resolve incorrect shipments, billing discrepancies, and defective-part issues. Identify opportunities to reduce purchasing costs without compromising quality. Fleet Maintenance Records Maintain accurate maintenance histories for all assigned fleet vehicles. Record preventive maintenance services, repairs, inspections, and component replacements. Track vehicle mileage and maintenance intervals. Coordinate with the Supervisory Mechanic to identify upcoming scheduled maintenance. Ensure repair documentation includes relevant dates, vehicle identification, parts, and associated costs. Maintain organized electronic and physical maintenance records. Assist with preparing maintenance reports for management review. Shop Coordination Communicate d…

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