Fleet Parts Purchase Specialist

Job Description: The Purchase Specialist is responsible for coordinating the purchasing, inventory, and availability of maintenance, repair, and operational supplies required to support fleet and daily operations. This position works closely with the maintenance, shop, operations, and accounting departments to ensure that necessary parts, tools, supplies, and services are available when needed while maintaining accurate purchasing records and controlling costs. Essential Duties and Responsibilities: Purchase maintenance, repair, and operational supplies for trucks, trailers, shop equipment, and company facilities. Obtain and compare vendor quotes, pricing, availability, and delivery schedules. Create and maintain purchase orders and purchasing records. Monitor inventory levels and reorder commonly used parts and supplies as needed. Coordinate with the shop and maintenance team to identify parts and materials required for repairs. Maintain an organized record of vendors, pricing, purchase orders, invoices, and receipts. Verify that received materials and parts match purchase orders and invoices. Follow up with vendors regarding backorders, delayed shipments, incorrect items, or damaged materials. Assist with maintaining minimum and maximum inventory levels for frequently used items. Research alternative parts or vendors when necessary to maintain availability and control costs. Coordinate with Accounting to resolve invoice and purchase-order discrepancies. Maintain accurate records of company purchases and inventory transactions. Support periodic inventory counts and reconcile discrepancies. Ensure purchases are made in accordance with company policies and approval procedures. Develop and maintain professional relationships with vendors and service providers. Assist management with purchasing reports and cost analysis. Perform other duties related to purchasing, inventory, and transportation operations as assigned. Qualifications: Previous experience in purchasing, inventory control, MRO, fleet maintenance, or transportation operations preferred. Knowledge of truck and trailer parts and maintenance supplies is a plus. Strong organizational and record-keeping skills. Ability to communicate effectively with vendors, drivers, mechanics, and management. Basic computer skills and experience with Microsoft Office. Ability to manage multiple purchase requests and priorities. Strong attention to detail and accuracy. Bilingual English/Spanish preferred. Key Skills: Purchasing and procurement Vendor management Inventory control Fleet maintenance knowledge Cost comparison and negotiation Purchase order management Microsoft Excel Organization and follow-up Communication and problem-solving Pay: $16.00 - $18.00 per hour Work Location: In person

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