Fleet Operations Coordinator

Job Type: Full time Fleet Operations Coordinator: Department: Operations / Logistics Reports to: Fleet Manager / Operations Director Location: Pennsylvania- Office-Based / Field Coordination (as applicable) About OneWell Health Care: OneWell Health Care is a U.S.-based healthcare provider dedicated to serving individuals with Intellectual and Developmental Disabilities (I/DD) and Autism. With compassion, professionalism, and purpose, we support every step of our participants’ journeys toward independence and well-being. Position Overview: The Fleet Operations Coordinator: plays a pivotal role in overseeing the daily operations, maintenance, and performance of the company’s vehicle fleet. This position ensures that all vehicles are operated safely, maintained efficiently, and utilized optimally: to meet organizational goals. The role combines strategic coordination: , technical oversight: , and administrative management: , requiring close collaboration with drivers, mechanics, vendors, and internal departments to ensure seamless and cost-effective fleet operations. Key Responsibilities: 1. Fleet Management: Coordinate vehicle assignments: across departments and drivers based on operational needs and scheduling priorities. Monitor vehicle utilization: to ensure efficiency, minimize idle time, and control operational costs. Maintain up-to-date records on vehicle mileage, fuel consumption, and general condition: to forecast maintenance needs and optimize use. 2. Vehicle Maintenance and Repairs: Plan and schedule preventive maintenance: (oil changes, inspections, tire rotations, etc.) to extend vehicle lifespan and prevent downtime. Manage repair operations: , liaising with external service providers or internal mechanics for timely resolution of issues. Maintain comprehensive maintenance logs and repair histories: for compliance and performance monitoring. 3. Compliance and Safety: Ensure full regulatory compliance: with local, state, and federal laws regarding vehicle registration, emissions, and inspections. Monitor driver safety and adherence: to company policies, traffic laws, and best driving practices. Administer vehicle licensing, permits, and insurance renewals: , ensuring all documentation is current and properly filed. 4. Budget and Cost Management: Oversee fleet-related expenses: , including maintenance, fuel, insurance, and repairs. Track and analyze cost performance metrics: , identifying opportunities to optimize expenditures. Negotiate pricing and contracts: with vendors and suppliers to achieve cost efficiencies. Implement strategies to improve fuel efficiency: and reduce overall operational costs. 5. Vehicle Scheduling and Dispatch: Develop and maintain scheduling systems: to ensure timely and efficient use of vehicles for deliveries, service calls, or staff transportation. Optimize routes: to balance operational efficiency and cost-effectiveness. Respond promptly to urgent operational needs: , such as breakdowns, last-minute requests, or emergency transport coordination. 6. Driver Coordination and Oversight: Assign drivers: according to vehicle availability, skill level, and workload requirements. Conduct and coordinate driver training: on company policies, safety protocols, and vehicle operation standards. Use telematics and GPS tracking systems to monitor driver behavior: and address issues such as speeding, idling, or inefficient driving practices. 7. Inventory and Asset Management: Maintain an inventory of essential parts and consumables: (tires, filters, oil, tools) to ensure uninterrupted maintenance operations. Assist in the procurement and leasing: of new vehicles, ensuring they meet company standards for safety, efficiency, and performance. Track fleet assets and equipment lifecycles: , supporting decisions on replacements or disposals. 8. Data Tracking and Reporting: Compile operational reports: on fleet utilization, maintenance costs, downtime, and performance indicators. Use fleet management software …

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