Fleet Manager (Mechanical)

Title: Fleet Manager Reports to: President Employee Type : Full Time, Exempt Job Type: Fuel Services Location: Erie, PA Education: Technical or vocational training in fleet maintenance, diesel mechanics, or a related field preferred. Experience: 5+ years of relevant fleet maintenance, service operations, or repair shop management experience preferred Email: jessica@haskelthompson.com Phone: 239-302-3587 Scope: Our client is seeking an experienced Fleet Manager / Service Manager to oversee fleet maintenance, repair shop operations, customer fuel equipment installations, and service activities within a petroleum distribution environment. This individual will be responsible for ensuring fleet reliability, regulatory compliance, operational efficiency, inventory management, and service quality while leading maintenance and service personnel. The ideal candidate will bring a strong background in fleet operations, petroleum equipment maintenance, vendor management, and team leadership, with the ability to streamline processes, control costs, and maintain high standards of safety and customer service. Responsibilities: Fleet Maintenance & Operations: Oversee preventive maintenance, inspections, repairs, and scheduling for company vehicles, tractors, tank trucks, and trailers. Coordinate with dispatch to minimize downtime, maintain fleet reliability, and control maintenance expenses. Repair Shop & Personnel Management: Direct daily repair shop operations, including technician assignments, productivity, training, workmanship, safety, and performance management. Vendor & Cost Management: Manage third-party repair facilities and service providers, negotiate pricing and turnaround expectations, review invoices, monitor repair quality, and pursue applicable warranty coverage. DOT & Regulatory Compliance: Oversee DOT inspection follow-up, corrective actions, driver qualification documentation, and applicable safety requirements to ensure regulatory compliance. Fuel Equipment Installation & Service: Coordinate customer fuel tank installations, relocations, removals, repairs, and maintenance of pumps, meters, hoses, and related dispensing equipment. Inventory & Asset Management: Maintain accurate inventory records for tanks, parts, equipment, and service materials. Oversee purchasing, equipment tracking, inventory levels, and cost controls. Environmental & Safety Oversight: Coordinate environmental inspections, testing, maintenance, and corrective activities associated with retail fueling facilities and bulk fuel storage locations. Systems & Process Improvement: Support implementation and optimization of fleet maintenance and service management systems, including work orders, inventory tracking, purchasing, and billing integration. Work Order & Billing Management: Ensure service activities, labor, materials, and outside expenses are properly documented, accurately billed, and completed within established timelines. Quality Control & Field Operations: Conduct operational site visits, inspect completed installations and repairs, address recurring service issues, and ensure consistent quality and safety standards across locations. Qualifications: Demonstrated experience managing commercial fleet maintenance, repair shop operations, or petroleum equipment service functions. Knowledge of heavy-duty trucks, tank trucks, trailers, and preventive maintenance programs. Familiarity with DOT regulations, driver qualification files, and fleet safety requirements. Experience supervising technicians, mechanics, service personnel, and third-party vendors. Understanding of petroleum storage tanks, fuel dispensing equipment, and related service operations. Strong organizational, scheduling, inventory management, and cost-control skills. Experience utilizing maintenance management, work-order, inventory, or service billing systems. Ability to manage competing operational priorities while maintaining high standards of safety, efficiency, and customer service. S…

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