Fleet Manager & Equipment Maintenance Coordinator

FP Executive Landscapes LLC Location: Charlotte, NC Employment Type: Full-Time, On-Site Salary Range: $55,000–$68,000 annually, depending on experience and qualifications Company Overview FP Executive Landscapes LLC is a professional commercial landscaping company providing comprehensive landscape maintenance and enhancement services. Our operations depend on reliable vehicles, well-maintained equipment, and efficient coordination to support field crews and deliver consistent service to our clients. We value safety, accountability, teamwork, and operational excellence. We are seeking a dependable, organized, and mechanically inclined professional to oversee fleet operations and equipment maintenance while helping keep our field teams productive and our equipment ready for daily use. Position Overview The Fleet Manager & Equipment Maintenance Coordinator is responsible for managing the company's fleet of trucks, trailers, landscaping equipment, and related machinery. This hands-on position combines fleet administration, preventive maintenance scheduling, mechanical troubleshooting, repair coordination, recordkeeping, and operational support. The successful candidate will take ownership of fleet readiness, minimize equipment downtime, maintain accurate maintenance and compliance records, and coordinate with operations management and field supervisors to ensure vehicles and equipment are available when needed. The ideal candidate has practical mechanical knowledge, strong organizational skills, and experience maintaining vehicles and equipment in the landscaping, construction, or related service industries. Key Responsibilities Fleet Management & Operations Oversee the daily management and availability of company trucks, trailers, mowers, and landscaping equipment. Maintain an accurate inventory of vehicles, equipment, tools, and assigned assets. Coordinate vehicle and equipment assignments to support daily crew schedules and operational needs. Monitor fleet availability and proactively address issues that could disrupt field operations. Track vehicle registrations, insurance documentation, inspections, maintenance schedules, and other required records. Coordinate vehicle replacements, equipment purchases, and disposal of aging or unreliable assets as directed by management. Preventive Maintenance & Mechanical Troubleshooting Develop and maintain preventive maintenance schedules for vehicles, trailers, mowers, small engines, and other landscaping equipment. Perform routine inspections and basic mechanical maintenance, including oil and filter changes, lubrication, battery checks, tire inspections, and fluid checks. Diagnose basic mechanical and operational issues and determine whether repairs can be completed internally or require an outside service provider. Coordinate repairs with dealerships, mechanics, equipment suppliers, and other service vendors. Monitor repair progress, control unnecessary downtime, and ensure equipment is returned to service promptly. Inspect equipment before deployment and confirm it is safe and operational. Maintain service histories and document recurring mechanical problems. Identify opportunities to reduce repair costs and improve equipment reliability. Equipment & Inventory Management Maintain an organized inventory of commonly used parts, maintenance supplies, and equipment accessories. Monitor inventory levels and coordinate purchasing and replenishment as needed. Track equipment condition, usage, repair frequency, and replacement needs. Ensure tools and equipment are properly stored, maintained, and accounted for. Coordinate equipment deliveries, pickups, rentals, and transfers between job sites. Establish consistent procedures for equipment inspections, storage, and reporting damage or loss. Compliance & Safety Maintain applicable vehicle inspection, registration, insurance, and maintenance documentation. Support compliance with applicable Department of Transportation (DOT), vehicle safety, and…

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