Fleet Manager - Dallas Trades Company

Fleet Manager — Dallas Trades Company Department: Operations Reports To: Operations Director / General Manager Location: Dallas–Fort Worth Metro Area; In-Office Position Need to hire 1 We are looking to hire a fleet manager for our growing team. The company performs air duct cleaning, dryer vent cleaning, chimney sweeping, and attic insulation, and they also conduct business in the other major Texas markets. Will you join us? Dallas, Texas 75240 This is predominantly an in-office, 40 hours per week, W-2 employee position. Position Summary The Fleet Manager takes initiative by overseeing the daily management of the company fleet, routing support, and material logistics between offices, vendors, and job sites. This position combines fleet oversight, technician support, and daily runner operations to ensure vehicles are safe, stocked, and compliant — while maintaining seamless movement of parts, equipment, and documents. The role is critical to ensuring the field and office operate efficiently, supporting technicians in the field, and upholding the company’s high standards for safety, reliability, and professionalism. The current fleet is 22 vehicles, and we expect it will be 30-35 within the next couple of months. The company is based in Dallas and has operations in Houston, Austin, and San Antonio. Some travel to these other markets is required. Compensation Structure ● Salary: $65K - $70K - Based on experience Performance-Based Incentives: Tied to schedule fill rate, routing efficiency, and operational performance. 1. Fleet Operations & Vehicle Maintenance ● Manage the company’s service vehicle fleet for safety, compliance, and readiness. ● Schedule and track regular maintenance (oil changes, inspections, tires, etc.). ● Maintain up-to-date records for registration, insurance, mileage, and inspection logs. ● Conduct regular vehicle checks for cleanliness, damage, and equipment readiness. ● Coordinate repairs, warranty work, and vehicle replacements with approved vendors. ● Track fuel usage, mileage, and downtime to identify trends and optimize efficiency. ● Monitor GPS and camera systems daily to ensure safe, compliant, and efficient operation. 2. Routing Optimization & Field Support ● Use Workiz to build and monitor optimized daily technician routes. ● Verify routing accuracy to ensure on-time arrivals and balanced workloads. ● Monitor GPS data for live routing adjustments, out-of-area alerts, and compliance. ● Support dispatch in reassigning or rerouting jobs due to cancellations or emergencies. ● Identify recurring inefficiencies and propose route improvements. 3. Inventory, Tools & Equipment Management ● Maintain accountability for all tools and materials assigned to fleet vehicles. ● Use Workiz and tracking sheets to manage van inventory and restocking cycles. ● Ensure every technician’s van is stocked daily and ready for dispatch. ● Coordinate with warehouse staff for replenishment and special material requests. ● Track tool checkouts, report missing items, and manage replacements as needed. ● Support emergency material runs and ensure availability of critical field supplies. 4. Daily Runner & Office Support Logistics ● Perform daily runs between job sites, offices, and vendors for: ● Material and equipment pickups or returns. ● Delivery of invoices, checks, permits, and paperwork. ● Emergency parts deliveries to technicians. ● Supply restocking (filters, fittings, refrigerant, PPE, etc.). ● Maintain an organized company vehicle dedicated to logistics and deliveries. ● Log mileage, delivery times, and errands completed each day. ● Assist with warehouse organization, packaging, and office errands as needed. ● Coordinate with field and office teams to prioritize urgent requests and ensure timely deliveries. 5. Fleet Safety & Compliance ● Conduct daily and weekly safety inspections for all fleet vehicles. ● Review GPS data for on-time arrivals, safety events, and driver compliance. ● Repo…

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