Fleet Manager

Newark Fire Sprinkler Corp. is seeking an experienced, highly organized, and hands-on Fleet Manager to oversee the complete management and daily operations of approximately 100 company vehicles, including service vans, pickup trucks, and commercial trucks. The Fleet Manager will be responsible for all aspects of fleet operations, including vehicle maintenance and repairs, insurance, accident management, registrations, inspections, fuel cards, E-ZPass accounts, GPS tracking, vehicle assignments, and fleet-related expenses. This is a hands-on position requiring an individual who can independently manage day-to-day fleet operations, coordinate with vendors, physically inspect vehicles, transport vehicles when necessary, and ensure the company's fleet remains safe, compliant, operational, and cost-efficient. The ideal candidate will be proactive, detail-oriented, and capable of managing multiple responsibilities in a fast-paced construction and service environment. Key Responsibilities Fleet Operations & Vehicle Management · Oversee and manage approximately 100 company vehicles, including service vans, pickup trucks, and commercial trucks. · Maintain accurate records of all company vehicles, including vehicle identification numbers (VINs), license plates, assigned drivers, mileage, and vehicle condition. · Coordinate vehicle assignments, transfers, replacements, purchases, and disposals. · Conduct routine physical inspections to ensure vehicles are properly maintained and in safe operating condition. · Ensure vehicles are available and operational to support daily field operations. · Coordinate vehicle pickups, drop-offs, and transportation to dealerships, repair shops, and inspection facilities. · Serve as the primary point of contact for all fleet-related matters. Vehicle Maintenance & Repairs · Schedule and oversee preventative maintenance, oil changes, tire replacements, inspections, and repairs. · Coordinate with mechanics, dealerships, and outside repair vendors. · Personally transport vehicles to and from service facilities when necessary. · Monitor repair progress and follow up to ensure timely completion. · Respond to vehicle breakdowns and coordinate roadside assistance or towing services. · Track maintenance schedules, repair history, and associated costs. · Identify recurring mechanical issues and recommend cost-effective solutions. · Minimize vehicle downtime and ensure timely return to service. Insurance, Accidents & Claims · Manage company vehicle insurance records, renewals, and documentation. · Coordinate with insurance carriers, brokers, HR, and management regarding vehicle accidents and claims. · Respond promptly to vehicle accidents and assist with gathering required documentation. · Collect accident reports, police reports, photographs, driver statements, and other supporting information. · Coordinate vehicle damage assessments, insurance adjusters, and necessary repairs. · Track insurance claims from initial reporting through final resolution. · Maintain accurate accident histories and insurance claim records. · Identify accident trends and recommend preventative measures. Vehicle Registrations, Inspections & Compliance · Manage all vehicle registrations, renewals, license plates, and required inspections. · Ensure company vehicles remain properly registered, insured, and compliant with applicable regulations. · Maintain organized records of registrations, insurance cards, inspection documents, and vehicle titles. · Monitor expiration dates and complete renewals before deadlines. · Coordinate with the New Jersey MVC and other applicable agencies. · Ensure compliance with applicable DOT and commercial vehicle regulations. Fuel Card Management · Oversee company fuel card accounts and assignments. ·…

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