Fleet & Maintenance Coordinator

Position Overview Full-Time (Non-Union, Non-Management Role) Reports To: Manager of Operations The Fleet & Maintenance Coordinator is responsible for overseeing the daily workflow of the maintenance garage, ensuring the safe, efficient, and effective repair of heavy-duty equipment and fleet vehicles. This non-management role coordinates mechanical work, manages procurement and inventory control, and is accountable for asset management functions for CNWM. Additionally, this position provides full coverage and acts as the designate when the Manager of Operations is away. Key Responsibilities Coordination & Leadership Assign work-related duties and schedule jobs for mechanics based on operational needs and priorities. Act as the primary relief for the Manager of Operations when they are away, providing necessary oversight and purchasing management advice in their absence. Maintain daily contact with maintenance garage staff to obtain cooperation, explain processes, and provide guidance and information. Ensure compliance with legislation, standard operating procedures, safety regulations, and company policies. Maintenance Tracking & Asset Management Oversee the preventative maintenance program, ensure routine maintenance is done on equipment. Track all work performed on equipment, ensuring accurate documentation and reporting of service activities. Perform core asset management functions for CNWM. Maintain annual inspections and warranty information. Procurement & Inventory Control Follow procurement procedures for the ordering of parts, machinery, equipment, supplies, and materials for the Maintenance Garage. Research, analyze, and implement generally acceptable purchasing management practices to maintain the lowest price and best value for the organization. Implement and maintain an electronic purchase order system. Receive materials and issue parts while utilizing a computerized inventory records system. Monitor inventory levels, perform physical inventory counts, and reconcile at year-end. Assist in developing and preparing the annual purchasing budget. Required Knowledge, Skills, and Abilities Strong computer skills. Proficient with Microsoft Office Suite, Outlook, Excel and Fleet Management Software. Requires critical thinking, problem solving, and organizational skills. Perform additional duties and responsibilities as assigned by the Operations Manager to support overall facility maintenance, shop cleanliness, field operation, operational objectives, and fleet reliability. Solid ability to work as part of a team and coordinate workflows. Strong oral and written communication skills, with the ability to deal with internal and external customers in a positive and respectful manner. Strong organizational skills and effective in a deadline-driven environment. Solid knowledge of Occupational Health & Safety (OH&S) policies, procedures, and regulations. Requires open mindedness, ambition, accountability and transparency. Ability to problem solve with a “can do” attitude. Working Conditions Combination of physical work and administrative duties. Primarily based in a garage and office setting. Manual dexterity required to use a desktop computer and peripherals. Must be able to lift, bend, twist, kneel and handle heavy parts (lifting or moving up to 20 lbs may be required). Exposure to outdoor weather, noise, dust, and mechanical hazards. Overtime or weekend work may be required based on operational needs. Education and Experience Diploma in business management, supplemented by 3 - 5 years of relevant experience; or an equivalent combination of training and experience Valid Driver’s License, clean driving record, and background verification status. Minimum 5 years experience in parts/service, and maintenance management. Central Regional Service Board is an equal opportunity employer and welcomes applications from all qualified candidates. Benefits: Dental care Extended health care Life insurance RRSP match Vision …

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