Fleet Maintenance and Safety Coordinator
TRANS 99 LOGISITCSAbout the opportunity Trans 99 Logistics is a growing transportation company with operations across the United States, Canada, and Mexico. We are hiring a Fleet Maintenance and Safety Coordinator to help keep our tractors and trailers safe, reliable, properly inspected, and ready for service. We are looking for someone with practical commercial truck and trailer maintenance knowledge who can coordinate repairs, evaluate costs, support inspections, and follow issues through completion. You should be comfortable reviewing an equipment concern firsthand, asking informed questions about repair recommendations, and communicating directly with drivers, mechanics, vendors, and operations. Commercial truck service writers, service advisors, fleet maintenance coordinators, and diesel technicians interested in moving into a coordination role are encouraged to apply. Mechanical understanding, organization, and ownership are essential. Responsibilities Fleet maintenance and repair coordination Review driver-reported defects and inspection findings, gather supporting information, and coordinate appropriate service. Work with mechanics, repair shops, parts suppliers, and service providers to arrange repairs and track completion. Review repair estimates, work orders, and invoices for scope, pricing, and accuracy. Question unclear recommendations, unnecessary replacements, and repeat repairs. Track preventive maintenance, open repairs, parts needs, equipment downtime, and expected return-to-service dates. Coordinate equipment availability with operations to minimize unnecessary service disruptions. Work with our outside roadside-service provider on over-the-road breakdowns and follow up on repair status and documentation. Keep drivers and operations informed throughout active maintenance events. Escalate safety-critical defects, unusual costs, recurring failures, and repairs requiring management approval. Equipment inspections Support the daily inbound and outbound tractor and trailer inspection program at our Laredo facility in-person, as well as remotely for our Detroit, MI facility. Verify that inspections are thorough, accurate, and properly documented. Help identify concerns involving tires, brakes, lights, suspension, air systems, leaks, coupling equipment, and visible damage. Route identified defects for corrective action and verify that required repairs are completed before equipment returns to service. Coach inspectors on procedures, documentation, and follow-through. Track recurring defects and recommend improvements to inspection and maintenance practices. Safety and compliance support Assist the Safety & Risk Manager with driver files, training records, inspection documentation, and outstanding compliance requirements. Support Hours-of-Service and ELD reviews, driver follow-up, and corrective-action documentation. Help gather records and coordinate follow-up for accidents, incidents, and roadside inspections. Maintain accurate, organized records and protect confidential company and employee information. Required qualifications Relevant experience in commercial truck or trailer service advising, service writing, fleet maintenance coordination, diesel repair, or a comparable role. Practical mechanical understanding sufficient to discuss defects, evaluate repair recommendations, and recognize when qualified technical assistance is needed. Sound judgment about repair costs, equipment downtime, and safety. Strong organization and the ability to track multiple open issues, deadlines, and follow-up requirements. Clear, professional communication with drivers, mechanics, vendors, inspectors, and management. Comfort using email, spreadsheets, and maintenance or fleet-management systems. Dependable attendance, punctuality, and prompt communication when an issue affects scheduled coverage. Ability to work safely around commercial vehicles and perform the role’s essential functions, with or without reasonable accommodation. Preferred qu…