Fleet Maintenance Administrative Assistant

Job Summary As a Fleet Maintenance Administrative Assistant, you will be responsible for supporting fleet operations including logistics by handling vehicle records, scheduling maintenance services and tracking & managing compliance documentation. The purpose is to provide clerical, data-entry and operational support to the Fleet Maintenance department, ensuring vehicles and equipment remain safe, legally compliant and cost efficient. Essential Functions & Responsibilities: Data & Recordkeeping: Maintain digital and physical filing systems for inspection logs, repair orders, fuel-usage reports and asset lists using spreadsheets or fleet-management software Maintenance & Scheduling: Coordinate preventative maintenance, track service records and follow up on repair orders Compliance & Documentation: Manage vehicle registrations, state inspections, title paperwork and insurance or warranty claim documentation Inventory Management: Work with parts & inventory dept for management & organization of equipment as needed. Knowledge, Skills and Abilities: Basic understanding of OSHA Lock Out Tag Out program and all OSHA Fire Protection regulations Ability to review documents for accuracy, completeness and compliance; compile data and information for reports Ability to accurately enter and/or retrieve information from various computer systems and/or programs in a timely manner Ability to maintain accurate records, logs or other documentation as required Ability to communicate effectively both verbally and in writing Ability to drive company vehicle to deliver or pick up parts, vehicles, invoices, etc. Ability to prioritize and proof own work Ability to perform other administrative duties such as filing, answering the phone and/or compiling correspondence Ability to type Ability to use standard office equipment including computers, printers, scanners and MS Office software applications Knowledge of English grammar, punctuation and spelling Requirements High school diploma or equivalent Valid Driver’s License with Clean MVR (Motor Vehicle Record) having no more than 2 points Physical Requirements: 8 to 10 hours shifts Walking 2-3 hours or more per day Lifting up to 40 pounds alone Lifting up to 100 pounds with assistance Pay: $20.00 - $24.00 per hour Benefits: 401(k) Dental insurance Employee assistance program Health insurance Life insurance Paid time off Parental leave Retirement plan Vision insurance Work Location: In person

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