Fleet & Facilities Manager

Fleet & Facilities Manager North Oakland Transportation Authority (NOTA) Pay: $33.00–$35.00 per hour, depending on experience ($68,640–$72,800 annually) Job Type: Full-Time Reports To: Director of Operations About NOTA North Oakland Transportation Authority (NOTA) provides transportation services to our community, with a focus on seniors, individuals with disabilities, veterans, and low-income residents. Our mission is simple: Transportation That Cares! Position Summary NOTA is seeking an organized, hands-on Fleet & Facilities Manager to oversee our vehicle fleet, facilities, equipment, and related operational support. This role is responsible for coordinating vehicle maintenance and inspections, managing facility needs, overseeing projects and vendors, and supervising assigned support staff. The ideal candidate is a strong problem-solver who can manage competing priorities, improve processes, and keep operations running smoothly. Key Responsibilities Fleet Management & Maintenance Coordinate preventive maintenance, vehicle inspections, repairs, warranties, and maintenance vendors. Monitor vehicle availability, downtime, repair costs, mileage, and recurring maintenance issues. Ensure vehicle inspection defects are documented, assigned, tracked, and resolved. Maintain vehicle restrictions, tagging, out-of-service records, and return-to-service documentation. Communicate vehicle availability and maintenance needs to Dispatch, Scheduling, and Operations. Maintain maintenance and inspection records to support operational planning and compliance reviews. Facilities & Equipment Oversee facility maintenance, inspections, repairs, equipment readiness, and vendor services across NOTA locations. Track facility issues, assign responsibility, establish deadlines, and document completed work. Coordinate facility improvements, renovations, and operational readiness for new or satellite locations. Escalate significant hazards and facility concerns through the appropriate channels. Ensure fleet and facility work areas comply with applicable OSHA requirements, including workplace safety inspections, hazard communication, personal protective equipment (PPE), required safety training, and timely correction and documentation of identified hazards. Project Management & Procurement Plan and manage fleet, facility, equipment, and operational improvement projects from start to finish. Develop project requirements, timelines, cost estimates, budgets, and procurement documents. Obtain and evaluate vendor quotes and proposals, considering cost, feasibility, quality, and long-term needs. Coordinate vendors, schedules, installations, and implementation while tracking project progress, spending, risks, and changes. Maintain project records, warranties, training materials, and handover documentation. Communicate project updates and escalate significant budget concerns, delays, or scope changes to leadership. Team Leadership & Operational Coordination Supervise assigned Operations Support personnel and future mechanics as the department grows. Establish work priorities, performance expectations, standard procedures, cross-training, and backup coverage. Coordinate the tracking and resolution of maintenance defects and roadway-related concerns, working with Driver Training when appropriate. Work collaboratively with Operations, Dispatch, Scheduling, Driver Training, and Safety & Compliance. Ensure maintenance issues are documented and corrected. Safety investigations, camera-event reviews, and safety-related compliance oversight remain with the Safety & Compliance function. Reporting & Continuous Improvement Maintain accurate records and prepare reports on fleet availability, maintenance, facility issues, project progress, and spending. Monitor trends, identify opportunities to reduce vehicle downtime and costs, and improve operational efficiency. Provide timely updates and recommendations to the Director of Operations. Qualifications Experience in…

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