Fleet & Facilities Manager

Fleet and Facilities Manager Reports To: CFO Employment Status: Full-Time, Exempt Salary: 65,000-70,000 Position Purpose The Fleet and Facilities Manager is responsible for the overall management, safety, maintenance, and regulatory compliance of the organization's fleet of approximately 45 vehicles and five properties across Connecticut. This position oversees daily fleet and facilities operations, preventive maintenance, inspections, repairs, vendor relationships, safety programs, and maintenance budgets. The Manager is responsible for ensuring that vehicles and facilities remain safe, functional, compliant, and cost-effective while supporting the organization's operational needs. This is a hands-on management position requiring independent judgment, initiative, and accountability. The Manager is expected to take ownership of fleet and facilities operations, identify and prioritize maintenance needs, make day-to-day operational decisions, manage vendors and contractors, monitor expenses, and ensure work is completed timely and satisfactorily. The position also provides oversight and direction to assigned staff and service providers while keeping organizational leadership informed of significant issues and operational needs. Key Responsibilities Fleet Management & Maintenance Manage the organization's fleet of approximately 45 vehicles, including registrations, insurance, inspections, repairs, preventive maintenance, and cleaning schedules. Ensure compliance with Connecticut DMV, DOT, insurance, and applicable state and federal requirements. Oversee vehicle maintenance vendors, obtain quotes, monitor expenses, and ensure timely completion of repairs and services. Maintain accurate fleet records, including maintenance histories, GPS monitoring, inspection documentation, and safety logs. Monitor vehicle safety, identify concerns, and ensure appropriate corrective action. Oversee vehicles used to transport students, ensuring compliance with Connecticut V Endorsement requirements and applicable student passenger vehicle regulations. Assist with fleet budgeting, cost monitoring, and long-term vehicle replacement planning. Work collaboratively with area vehicle coordinators and assigned staff to ensure fleet safety and operational readiness. Building & Facilities Management Manage the maintenance and upkeep of five organizational properties throughout Connecticut. Conduct regular property inspections, identify maintenance and safety concerns, and ensure repairs are completed through resolution. Coordinate and oversee vendors and contractors for HVAC, electrical, plumbing, fire safety, and general building maintenance. Schedule and monitor cleaning services, snow removal, landscaping, and other contracted services. Develop and oversee preventive maintenance schedules for buildings and equipment. Perform minor building repairs when appropriate. Monitor facility expenses, obtain quotes, oversee repair projects, and report significant maintenance needs to leadership. Ensure facilities meet applicable building codes, fire safety requirements, and other regulatory standards. Safety, Compliance & Risk Management Implement and oversee safety and preventive maintenance programs for fleet and facilities operations. Ensure compliance with applicable OSHA, Connecticut DMV and DOT, fire marshal, building code, and insurance requirements. Coordinate required inspections, safety training, and corrective action plans. Maintain organized documentation for regulatory inspections, audits, and insurance reviews. Identify potential risks and ensure appropriate corrective measures are implemented. Work Order Management & Operational Oversight Establish and manage a centralized maintenance work order system for all facilities and divisions. Implement and oversee an online platform that allows staff and division leadership to submit requests and track progress. Prioritize, assign, and monitor work orders to ensure timely completion and appropriate follow-…

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