Fleet & Equipment Manager
Growing Seasons LandscapingFLEET & EQUIPMENT MANAGER Growing Seasons Landscaping Position Type Full-Time | Management Department Fleet & Maintenance Reports To Ownership / Senior Management Direct Reports Shop Foreman + 45 Mechanics Location Western Pennsylvania Role Focus Fleet, Shop & Maintenance Operations Position Overview Growing Seasons Landscaping is seeking a highly motivated, organized, and experienced Fleet & Equipment Manager to lead our maintenance department and oversee our company-wide fleet of vehicles, trailers, and equipment. This key management position is responsible for overall shop performance, fleet uptime, preventative maintenance, regulatory compliance, fleet systems, vendor management, parts inventory, and long-term fleet planning. The ideal candidate is a proactive leader and problem-solver who can develop systems, improve processes, hold employees accountable, and continuously improve the efficiency, reliability, and cost-effectiveness of the fleet operation. Key Responsibilities Shop & Team Management Lead and manage the Shop Foreman and 45 mechanics. Oversee daily shop workflow, scheduling, repair priorities, and workload. Establish clear expectations, accountability, and performance standards. Monitor mechanic productivity, repair quality, repeat repairs, and turnaround time. Ensure the team has the parts, tools, information, and resources needed to work efficiently. Maintain a clean, organized, safe, and professional shop environment. Fleet Management & Uptime Oversee the companys light-, medium-, and heavy-duty trucks, semi tractors, trailers, construction equipment, landscaping equipment, and specialty/support equipment. Maintain accurate fleet records including mileage, hours, utilization, maintenance history, condition, and operating costs. Take ownership of overall fleet uptime and equipment availability. Develop and maintain preventative maintenance schedules and ensure services are completed on time. Track Out-of-Service equipment, identify bottlenecks, and reduce unnecessary downtime. Identify repeat failures, high-maintenance assets, and opportunities to improve reliability. Compliance & Fleet Administration Manage annual state inspections and maintain 100% inspection compliance. Manage annual vehicle and trailer registrations and prevent expirations. Manage EZ Pass accounts, vehicle assignments, transponders, toll activity, and account accuracy. Manage Whip Around inspections, reported defects, compliance, and repair follow-through. Manage Verizon Reveal GPS/telematics, including vehicle assignments, mileage, utilization, idle time, and fleet reporting. Maintain accurate fleet documentation and ensure newly purchased or sold assets are properly added or removed from company systems. Fuel, Vendors & Parts Monitor company fuel usage, fuel card activity, consumption trends, and potential misuse. Use fuel and telematics data to identify cost-saving and efficiency opportunities. Develop and maintain relationships with repair facilities, dealerships, tire vendors, parts suppliers, towing companies, and specialty vendors. Negotiate vendor pricing, compare major repair estimates, and review invoices for accuracy. Develop and maintain an organized parts inventory system with appropriate stocking levels. Reduce downtime caused by parts availability while controlling unnecessary inventory. Fleet Replacement & Capital Planning Monitor asset age, mileage, hours, condition, maintenance costs, downtime, utilization, reliability, and resale value. Identify vehicles and equipment approaching the end of their economical service life. Provide ownership with data-supported recommendations to retain, replace, sell, or reassign fleet assets. Evaluate future fleet needs and requests for additional vehicles or equipment. Research replacement options, specifications, pricing, and purchase-versus-rental alternatives. Assist ownership with annual fleet and equipment capital planning. Final purchasing decisions remain with ownership. System…